Administrative Coordinator - Event Planning Support

Placements24; Gqeberha; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary

Overtime pay

Medical aid and leave

On-site role

Professional development

Job summary

Placements24 is seeking a dynamic Administrative Coordinator to support our event planning department in Port Elizabeth (Gqeberha). The role focuses on keeping administrative aspects organized from planning through post-event follow-up, working closely with event managers, vendors, and clients to ensure smooth execution.

The ideal candidate has strong organizational skills, proficiency in MS Office, and excellent communication.

Qualifications

• Experience in administrative or coordination roles, with exposure to event planning is advantageous.
• Excellent organizational and time management skills, with a sharp eye for detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong communication and interpersonal skills to interact effectively with clients and vendors.
• Ability to multitask and thrive in a fast-paced, deadline-driven environment.

Responsibilities

• Provide comprehensive administrative support for event planning and execution.
• Coordinate vendor communications, manage contracts, and track payments.
• Maintain event calendars, schedules, and detailed logistical plans.
• Assist in the preparation of event materials, presentations, and attendee communications.
• Manage RSVPs, registration processes, and attendee inquiries.
• Process invoices and expense reports related to event activities.

Skills

Administrative coordination

Microsoft Office

Organizational skills

Communication

Multitasking

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is looking for a dynamic and detail-oriented Administrative Coordinator to support their event planning department in Port Elizabeth . This role is essential for ensuring the smooth execution of all administrative aspects of event organization, from initial planning stages through to post-event follow-up. The successful candidate will work closely with event managers, vendors, and clients to manage logistics, documentation, and communication, ensuring every event is a resounding success within a collaborative team atmosphere.

Key Responsibilities

• Provide comprehensive administrative support for event planning and execution.


• Coordinate vendor communications, manage contracts, and track payments.


• Maintain event calendars, schedules, and detailed logistical plans.


• Assist in the preparation of event materials, presentations, and attendee communications.


• Manage RSVPs, registration processes, and attendee inquiries.


• Process invoices and expense reports related to event activities.

Requirements

• Previous experience in an administrative or coordination role, with exposure to event planning being advantageous.


• Excellent organizational and time management skills, with a sharp eye for detail.


• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).


• Strong communication and interpersonal skills to interact effectively with clients and vendors.


• Ability to multitask and thrive in a fast-paced, deadline-driven environment.

Benefits

• Competitive salary and potential for overtime pay.


• Opportunity to work on exciting and diverse events.


• Standard company benefits including medical aid and leave.


• On-site role fostering strong team dynamics.


• Professional development opportunities in event management.