Office Manager (Part-Time)

Jellyfish; Durban; On-site; ZAR 180,000 - 240,000; Part time

Benefits offered by this job

Discretionary annual bonus

Caregiver leave & education stipend

Job summary

Jellyfish is a global digital marketing agency seeking an Office Administrator to support 3 days a week from our Durban office. You will greet visitors, coordinate with vendors, and help keep multiple SA offices safe, compliant and well-organised.

You will work with HR on onboarding/offboarding, coordinate IT and office services, and assist in planning events and travel. A discretionary annual bonus and caregiver leave support are included to reward contributions.

Qualifications

• Availability to work 3 days a week from our Durban office.
• Proficiency at managing time and prioritising multiple office and administrative tasks.
• You seek and implement solutions to improve processes.
• You show empathy and adapt your approach to connect with individuals from diverse backgrounds and experiences.

Responsibilities

• Greet guests and manage visitor access.
• Ensure office space meets health and safety regulations and maintain records for all SA offices.
• Coordinate with vendors for SA offices (Nespresso, Labour net, Cleaning, WeWork, Collins).
• Manage and lead the Durban office cleaner and related duties.
• Coordinate parking and travel arrangements for JHB, CPT and Durban offices.
• Liaise with IT Helpdesk to meet IT requirements across the offices.
• Support HR onboarding and offboarding processes.
• Plan and coordinate company events and ALL Hands meetings.

Skills

Time management

Prioritisation

Problem solving

Empathy

Job description

At Jellyfish, we believe in the power of diverse perspectives and inclusive collaboration. We welcome individuals who excel in collaborative, varied teams and value the unique contributions that each person brings to the table.
Jellyfish is a global digital marketing agency; a unique fusion of tech enthusiasts, creative minds, and media and data experts all united to empower our clients along their digital journey. Our commitment to embracing diverse perspectives fuels our innovation and strategies that challenge the status quo, reinvent media activation, and craft influential stories for our global clients and their customers. Join us in shaping a future where business growth and personal fulfilment go hand in hand

Job Description

Reporting to our People Director, you will maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety. You will be in contact with all levels of internal staff, clients, vendors and visitors.

This is a 3 day per week office based position. You will work closely with the cleaning team in Durban and the We-Work office in JHB and CPT to ensure the offices operate smoothly. You will be the go to person for all and any office related queries.

Your Primary Responsibilities Will Include

• Greet guests and manage visitor access.
• Make sure that the office space meets health and safety regulations, and update monthly records for all 3 offices (JHB, CPT and Durban)
• Ensure that all compliance such as First Aid and Fire Fighting are booked, health and safety box is stocked, fire extinguishers are serviced
• Maintain all Basic Conditions of Employment standards in all offices.
• Liaise with all vendors for all offices in SA such as Nespresso. Labour net, Cleaning Company and rental offices(We-work + Collins) to name a few
• Collaborate with third-party companies such as security staff, reception and cleaning services to ensure that the office is tidy, organised and efficient.
• You will manage and lead the duties of the cleaner in the Durban office.
• Arrange all parking and related duties in JHB and CPT.
• Work with the IT Helpdesk to ensure that IT requirements are met throughout the office.
• Support the HR team on the onboarding and offboarding processes.
• Book travel and accommodation when needed
• Order stationery, food and beverages for meetings and events.
• Purchase of bi-weekly grocery orders for all offices in SA.
• Ensure stock is accounted for and reconciled monthly.
• Work with Event teams or managers to plan and execute JF events in an efficient manner.
• Spearhead, co-ordinate and plan all special day events in conjunction with Regional Partner.
• Communicate, plan and schedule monthly ALL Hands and similar meetings monthly and as needed.

Qualifications

• Availability to work 3 days a week from our Durban office.
• Proficiency at managing time and prioritising multiple office and administrative tasks.
• You seek and implement solutions to improve processes.
• You show empathy and adapt your approach to connect with individuals from diverse backgrounds and experiences.
• When faced with a problem, you collaborate with the appropriate people to evaluate different options and find practical solutions.Note: We emphasise skills, expertise and behavioural attributes over years of experience and traditional degrees.

Additional Information

Join Jellyfish and experience a workplace where we prioritise your growth, celebrate your contributions, and empower you to tailor your work environment to suit your needs.

Reward: You'll be eligible to join our discretionary annual bonus scheme.

Family Support: Enjoy 14 weeks of paid leave for primary caregivers and 4 weeks of paid leave for secondary caregivers. We also provide £1000 (or equivalent) towards courses for returning primary caregivers to support your transition back into work.

“Jellyfish will give preference to Employment Equity candidates in accordance with the company’s Employment Equity Plan and its affirmative action measures.”