Office Manager

ICG Medical; Wes-Kaap; On-site; ZAR 420,000 - 540,000; Full time

Job summary

ICG Medical is seeking an experienced Office Manager to take ownership of the day-to-day running of our Cape Town office. This hands-on role ensures smooth operations and provides high-level support to colleagues and stakeholders.

You will oversee facilities, vendors, meetings, budget, onboarding, and office policies while maintaining POPIA compliance and health & safety standards across time zones.

Qualifications

• 7+ years experience as an Office Manager or in a similar role.
• Experience managing vendors, suppliers and service providers.
• Strong administrative, organisational and communication skills.
• Experience with budgets, purchase orders and invoice reconciliation.
• Health & Safety knowledge within a commercial office environment.
• Experience supporting UK or US-headquartered businesses across different time zones would be advantageous.
• Exposure to POPIA, SAMTRAC, First Aid or Fire Marshal certification would be beneficial.
• Hands-on, self-starter attitude with the ability to work independently.

Responsibilities

• Oversee the daily running of the office, including facilities, equipment, workspace and office supplies.
• Manage vendors, suppliers and service providers, including performance, contracts and renewals.
• Coordinate meetings, bookings, visitors and executive visits, including across different time zones.
• Manage the office budget, purchase orders, expenses and invoice reconciliation.
• Support new starter onboarding and inductions, including workspace, access and equipment.
• Act as the main point of contact for office-related queries.
• Ensure Health & Safety requirements are maintained, including inspections, first aid and fire safety.
• Maintain office policies, records and support POPIA/data protection compliance.
• Assist with business continuity and site resilience, including power, connectivity and access disruptions.
• Coordinate office projects and ensure actions are followed through to completion.

Skills

Vendor management

Office administration

Budgeting

Scheduling

Attention to detail

Health & Safety

Time zone coordination

POPIA compliance

Job description

We're looking for an experienced and proactive Office Manager to join our fast-paced Cape Town team and take ownership of the day-to-day running of the office.

This is a hands-on role where you'll be responsible for ensuring the office operates smoothly and providing a high level of support to colleagues and stakeholders.

Key Office Management Responsibilities:

• Oversee the daily running of the office, including facilities, equipment, workspace and office supplies
• Manage vendors, suppliers and service providers, including performance, contracts and renewals
• Coordinate meetings, bookings, visitors and executive visits, including across different time zones
• Manage the office budget, purchase orders, expenses and invoice reconciliation
• Support new starter onboarding and inductions, including workspace, access and equipment
• Act as the main point of contact for office-related queries
• Ensure Health & Safety requirements are maintained, including inspections, first aid and fire safety
• Maintain office policies, records and support POPIA/data protection compliance
• Assist with business continuity and site resilience, including power, connectivity and access disruptions
• Coordinate office projects and ensure actions are followed through to completion

Ideally, You'll Have:

• 7+ years' experience as an Office Manager or in a similar role
• Experience managing vendors, suppliers and service providers
• Strong administrative, organisational and communication skills
• Experience with budgets, purchase orders and invoice reconciliation
• Health & Safety knowledge within a commercial office environment
• Experience supporting UK or US-headquartered businesses across different time zones would be advantageous
• Exposure to POPIA, SAMTRAC, First Aid or Fire Marshal certification would be beneficial
• A hands-on, self-starter attitude with the ability to work independently

Location: Cape Town | Office-based

If you're a proactive, solutions-focused self-starter who enjoys taking ownership and keeping a busy office running efficiently, we'd love to hear from you.