Hybrid Office Operations & Facilities Manager

Jellyfish Group; Durban; On-site; ZAR 120,000 - 180,000; Part time

Benefits offered by this job

Annual bonus scheme

Family caregiving leave and support

Education stipend for courses

Job summary

Jellyfish Group in Durban is seeking an Office Administrator to support three regional offices. You will manage visitor access, safety compliance, vendor liaison and HR onboarding/offboarding, ensuring smooth daily operations.

You will work 3 days per week from the Durban office, coordinating with JHB and CPT teams and leading the Durban cleaning operations. The role values collaboration, empathy and process improvements in a dynamic, inclusive environment.

Qualifications

• Availability to work 3 days a week from our Durban office.
• Proficiency at managing time and prioritising multiple office and administrative tasks.
• You seek and implement solutions to improve processes.
• You show empathy and adapt your approach to connect with individuals from diverse backgrounds and experiences.
• When faced with a problem, you collaborate with the appropriate people to evaluate different options and find practical solutions.

Responsibilities

• Greet guests and manage visitor access.
• Make sure that the office space meets health and safety regulations, and update monthly records for all 3 offices (JHB, CPT and Durban).
• Ensure that all compliance such as First Aid and Fire Fighting are booked, health and safety box is stocked, fire extinguishers are serviced.
• Maintain all Basic Conditions of Employment standards in all offices.
• Liaise with all vendors for all offices in SA such as Nespresso, Labour net, Cleaning Company and rental offices (We-work + Collins).
• Collaborate with third-party companies such as security staff, reception and cleaning services to ensure that the office is tidy, organised and efficient.
• You will manage and lead the duties of the cleaner in the Durban office.
• Arrange all parking and related duties in JHB and CPT.
• Work with the IT Helpdesk to ensure that IT requirements are met throughout the office.
• Support the HR team on the onboarding and offboarding processes.
• Book travel and accommodation when needed
• Order stationery, food and beverages for meetings and events.
• Purchase of bi-weekly grocery orders for all offices in SA.
• Ensure stock is accounted for and reconciled monthly.
• Work with Event teams or managers to plan and execute JF events in an efficient manner.
• Spearhead, co-ordinate and plan all special day events in conjunction with Regional Partner.
• Communicate, plan and schedule monthly ALL Hands and similar meetings monthly and as needed.

Skills

Time management

Prioritisation

Problem solving

Empathy

Collaboration

Office administration

Job description

Jellyfish Group in Durban is seeking an Office Administrator to support three regional offices. You will manage visitor access, safety compliance, vendor liaison and HR onboarding/offboarding, ensuring smooth daily operations.

You will work 3 days per week from the Durban office, coordinating with JHB and CPT teams and leading the Durban cleaning operations. The role values collaboration, empathy and process improvements in a dynamic, inclusive environment.