Office Manager – Half Day

JenRecruitment PTY Ltd; Wes-Kaap; On-site; ZAR 260,000 - 380,000; Full time

Job summary

JenRecruitment PTY Ltd client is seeking a mature and experienced Office Manager to oversee day-to-day administration and operations at the Cape Branch, combining office management, financial administration, staff coordination, stakeholder engagement, and reporting.

NGO/NPO experience would be highly advantageous; essential qualifications include Matric and a qualification in Management/Office Administration, valid driver's license, and fluent English and Afrikaans; role requires Saturday work

Qualifications

• Matric + qualification in Management/Leadership and/or Office Administration.
• Previous Office Management / administration experience.
• Valid driver's license – essential.
• Strong Microsoft Word, Excel and PowerPoint skills.
• Fluent in English and Afrikaans.
• Strong organisational and communication skills.
• Experience with financial administration, banking and reconciliations.
• Fundraising and/or awareness experience advantageous.
• Comfortable working some Saturdays.

Responsibilities

• Manage day-to-day branch administration and office operations
• Coordinate staff meetings, check-ins, leave and performance discussions
• Prepare monthly branch and annual reports
• Manage petty cash, banking, EFTs, payments and reconciliations
• Oversee budgets, audits and financial administration
• Liaise with Social Development and other external stakeholders
• Coordinate meetings, events, support groups and fundraising activities
• Maintain branch databases, inventory and office records
• Coordinate volunteers and bargain shop administration
• Provide support to members and walk-in clients
• Manage general office correspondence, calls, filing and documentation

Skills

Office management

Stakeholder engagement

Organisational ability

Communication

Education

Matric + Management/Leadership and/or Office Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Our client is seeking a mature and experienced Office Manager to oversee the day-to-day administration and operations of their Cape Branch. The role combines office management, financial administration, staff coordination, stakeholder engagement, reporting and support of members affected by muscular dystrophy and neuromuscular disorders.

NGO/NPO experience would be highly advantageous.

Minimum Requirements

• Matric plus qualification in Management/Leadership and/or Office Administration

• Previous Office Management / administration experience

• Valid driver's license – essential

• Strong Microsoft Word, Excel and PowerPoint skills

• Fluent in English and Afrikaans

• Strong organisational and communication skills

• Experience with financial administration, banking and reconciliations

• Fundraising and/or awareness experience advantageous

• Comfortable working some Saturdays

Key Responsibilities

• Manage day-to-day branch administration and office operations

• Coordinate staff meetings, check-ins, leave and performance discussions

• Prepare monthly branch and annual reports

• Manage petty cash, banking, EFTs, payments and reconciliations

• Oversee budgets, audits and financial administration

• Liaise with Social Development and other external stakeholders

• Coordinate meetings, events, support groups and fundraising activities

• Maintain branch databases, inventory and office records

• Coordinate volunteers and bargain shop administration

• Provide support to members and walk-in clients

• Manage general office correspondence, calls, filing and documentation

Key Competencies

• Mature and professional approach

• Strong administrative and organisational ability

• Financially astute and detail-oriented

• Excellent communication and interpersonal skills

• Able to work independently and take ownership

• Compassionate and comfortable working with vulnerable individuals

• Strong multitasking and problem-solving ability

Qualifications

• Matric – essential

• Qualification in Management/Leadership and/or Office Administration

• Valid driver's license – essential

NGO/NPO experience, fundraising and awareness experience advantageous.