Office Manager – Half Day

JenRecruitment; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

JenRecruitment seeks a mature Office Manager to oversee day-to-day administration and operations at the Cape Branch. The role covers office management, financial administration, staff coordination, and stakeholder engagement for members affected by muscular dystrophy and related disorders.

NGO/NPO experience would be highly advantageous. Must have Matric and a qualification in Management/Leadership or Office Administration, plus a valid driver’s license and strong MS Office skills.

Qualifications

• Matric and a qualification in Management/Leadership or Office Administration.
• Experience in office management/administration.
• Valid driver's license is essential.
• Fluent in English and Afrikaans.
• Strong MS Word/Excel/PowerPoint skills.
• Experience with financial administration, banking and reconciliations.

Responsibilities

• Manage day-to-day branch administration and office operations.
• Coordinate staff meetings, leave, and performance discussions.
• Prepare monthly branch and annual reports.
• Oversee petty cash, banking, EFTs, payments and reconciliations.
• Oversee budgets, audits and financial administration.
• Liaise with Social Development and external stakeholders.
• Coordinate meetings, events, support groups and fundraising activities.
• Maintain branch databases, inventory and office records.
• Coordinate volunteers and bargain shop administration.
• Provide support to members and walk-in clients.
• Manage general office correspondence, calls, filing and documentation.

Skills

Organisational skills

Communication skills

Independent work

Education

Matric

Management/Leadership and/or Office Administration qualification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Our client is seeking a mature and experienced Office Manager to oversee the day-to-day administration and operations of their Cape Branch. The role combines office management, financial administration, staff coordination, stakeholder engagement, reporting and support of members affected by muscular dystrophy and neuromuscular disorders.

NGO/NPO experience would be highly advantageous.

Minimum Requirements

• Matric plus qualification in Management/Leadership and/or Office Administration

• Previous Office Management / administration experience

• Valid driver's license – essential

• Strong Microsoft Word, Excel and PowerPoint skills

• Fluent in English and Afrikaans

• Strong organisational and communication skills

• Experience with financial administration, banking and reconciliations

• Fundraising and/or awareness experience advantageous

• Comfortable working some Saturdays

Key Responsibilities

• Manage day-to-day branch administration and office operations

• Coordinate staff meetings, check-ins, leave and performance discussions

• Prepare monthly branch and annual reports

• Manage petty cash, banking, EFTs, payments and reconciliations

• Oversee budgets, audits and financial administration

• Liaise with Social Development and other external stakeholders

• Coordinate meetings, events, support groups and fundraising activities

• Maintain branch databases, inventory and office records

• Coordinate volunteers and bargain shop administration

• Provide support to members and walk-in clients

• Manage general office correspondence, calls, filing and documentation

Key Competencies

• Mature and professional approach

• Strong administrative and organisational ability

• Financially astute and detail-oriented

• Excellent communication and interpersonal skills

• Able to work independently and take ownership

• Compassionate and comfortable working with vulnerable individuals

• Strong multitasking and problem-solving ability

Qualifications

• Matric – essential

• Qualification in Management/Leadership and/or Office Administration

• Valid driver's license – essential

NGO/NPO experience, fundraising and awareness experience advantageous.