Office Administrator / Jnr Personal Assistant

Helderberg Personnel; Bellville; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Helderberg Personnel in Bellville, Western Cape, seeks an organised Personal Assistant/Administrative Officer to support the Managing Director. The role requires strict calendar management, email filtering, and proactive day‑to‑day administration.

You will coordinate follow-ups to ensure accountability and maintain reporting flows across operations. A bilingual Afrikaans-English proficiency and own vehicle are essential.

Qualifications

• Strong computer literacy with MS Word, Excel, and Outlook.
• Fully bilingual Afrikaans and English.
• Exceptional organisational and time-management skills.
• High level of discretion and professional integrity.
• Strong written and verbal communication.
• Ability to operate independently with structured reporting.
• Familiarity with ISO 9001 implementation and quality systems an advantage.
• Own vehicle essential.

Responsibilities

• Manage the Managing Director’s calendar, scheduling, and prioritisation.
• Filter and manage incoming correspondence, requests, and operational matters.
• Assist with day-to-day operational and administrative requirements.
• Coordinate internal follow-ups to ensure accountability and timely execution.
• Maintaining structured reporting systems and effective information flow.

Skills

MS Word

MS Excel

MS Outlook

Afrikaans-English

Organisational skills

Discretion & integrity

Communication

Independent worker

Reporting

Tools

ISO 9001

Job description

Requirements:

• Computer literacy (MS Word, MS Excel, MS Outlook)
• Fully bilingual (Afrikaans 1st and English)
• Exceptional organisational and time-management skills
• High level of discretion and professional integrity
• Strong written and verbal communication skills
• Ability to operate independently while maintaining structured reporting
• Strong problem-solving ability and proactive mindset
• Familiarity with ISO 9001 implementation and quality systems an advantage
• OWN VEHICLE ESSENTIAL

Duties will include, but is not limited to:

• Management of the Managing Director’s calendar, scheduling, and prioritisation
• Filtering and managing incoming correspondence, requests, and operational matters
• Assisting with day-to-day operational and administrative requirements
• Coordinating internal follow-ups to ensure accountability and timely execution
• Maintaining structured reporting systems and effective information flow

In return a competitive salary is on offer