Office Administrator and Executive Support

Placements24; South Africa; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Hybrid work model

Professional growth opportunities

Job summary

Placements24 in Pretoria is seeking a versatile Office Administrator and Executive Support professional for a hybrid role. You will manage day-to-day office operations, support the CEO and senior leadership, coordinate travel, and help implement efficient procedures.

The ideal candidate has a diploma or degree in Business Administration and 3–5 years of experience, strong organizational and communication skills, and a professional, discreet demeanor.

Qualifications

• Diploma or degree in Business Administration or related field.
• 3–5 years of office administration or executive support experience.
• Ability to manage multiple priorities and meet deadlines.
• Excellent organizational, time-management and problem-solving skills.
• Strong MS Office proficiency.
• Professional demeanor and discretion.
• Ability to work independently and in a team.
• Experience in a startup or fast-paced environment is a plus.

Responsibilities

• Manage day-to-day office operations, including reception, mail handling, and general upkeep.
• Provide direct administrative support to the CEO and other executives, including scheduling, correspondence, and travel coordination.
• Develop and implement efficient office procedures and systems.
• Manage office supplies, equipment, and vendor relationships.
• Organize and coordinate company events, meetings, and team-building activities.
• Assist with onboarding new employees and HR-related administrative tasks.
• Ensure the office is welcoming, organized and productive; handle confidential information discreetly.
• Act as a point of contact for employees and visitors; support the executive team with ad-hoc projects.

Skills

Microsoft Office proficiency

Organization & planning

Communication skills

Discretion & confidentiality

Executive support experience

Education

Diploma or degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic technology startup based in Pretoria, Gauteng , is seeking a versatile and proactive Office Administrator and Executive Support professional. This role is multifaceted, requiring a blend of efficient office management and direct support to the executive team. The ideal candidate will be adept at managing day-to-day office operations, ensuring a productive and organized work environment, while also providing high-level assistance to senior leadership. This is an exciting opportunity to be a key player in a growing company, contributing to its success through excellent organizational and administrative skills. The role is based in our modern office space in the heart of Pretoria , offering a hybrid work arrangement.

Key Responsibilities

• Manage all aspects of office administration, including reception, mail handling, and general office upkeep.
• Provide direct administrative support to the CEO and other executives, including scheduling meetings, managing correspondence, and coordinating travel.
• Develop and implement efficient office procedures and systems.
• Manage office supplies, equipment, and vendor relationships.
• Organize and coordinate company events, meetings, and team-building activities.
• Assist with onboarding new employees and managing HR-related administrative tasks.
• Ensure the office environment is welcoming, organized, and conducive to productivity.
• Handle sensitive information with the utmost confidentiality and discretion.
• Act as a point of contact for employees and visitors, addressing queries and providing assistance.
• Support the executive team with ad-hoc projects and tasks as needed.

Requirements

• A diploma or degree in Business Administration or a related field is preferred.
• Minimum of 3-5 years of experience in office administration and/or executive support.
• Proven ability to manage multiple priorities and deadlines effectively.
• Excellent organizational, time-management, and problem-solving skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Professional demeanor and a high level of discretion.
• Ability to work both independently and collaboratively within a team.
• Experience in a startup or fast-paced environment is a plus.
• Proactive attitude and a willingness to go the extra mile.

Benefits

Our client offers a competitive salary package, reflective of the candidate's experience and skills. Benefits include comprehensive health insurance, paid time off, and opportunities for professional growth and development within the tech industry. The hybrid work model offers a balance between office collaboration and remote flexibility, centered in Pretoria . Employees can expect a vibrant and innovative work culture, regular team lunches, and access to modern office facilities. This is an excellent opportunity to join a forward-thinking company and make a tangible impact.