Office Administrator

Advius (Pty) Ltd; Cape Town; On-site; ZAR 120,000 - 240,000; Full time

Job summary

Advius (Pty) Ltd in Cape Town is seeking an Office Administrator to support daily operations, coordinate field activities, manage documentation and deliver excellent customer service.

The ideal candidate is organized, proactive and eager to learn new systems. You will handle client inquiries, scheduling, invoicing support and maintain orderly records to keep the business running smoothly.

Qualifications

• Prior experience in an administrative or similar office-based role.
• Proficient in Microsoft Word and Excel.
• Willingness to learn new software and systems.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Serve as the primary point of contact for customer enquiries via telephone and email.
• Provide professional assistance and ensure prompt resolution of customer queries.
• Maintain positive relationships with clients through effective communication.
• Schedule projects and appointments efficiently.
• Coordinate and dispatch technicians to various job sites.
• Monitor schedules and communicate any changes to relevant stakeholders.
• Maintain accurate physical and electronic filing systems and manage contracts, warranties, safety documentation and related records.
• Assist with inventory tracking and stock control processes.
• Support invoicing and data capture activities.

Skills

Office administration

MS Word

MS Excel

Communication

Attention to detail

Time management

Teamwork

Independent work

Learning new software

Job description

Cape Town, South Africa | Posted on 10/15/2026

Our client, an established waterproofing and joint sealant company, is seeking a motivated and detail-oriented Office Administrator to support the daily operations of the business. The successful candidate will play a key role in ensuring efficient office administration, coordinating field operations, managing documentation and providing excellent customer service.

This position is ideal for someone who is organised, proactive and eager to learn new systems and processes.

KEY RESPONSIBILITIES

• Serve as the primary point of contact for customer enquiries via telephone and email.
• Provide professional assistance and ensure prompt resolution of customer queries.
• Maintain positive relationships with clients through effective communication.

Scheduling and dispatch coordination

• Schedule projects and appointments efficiently.
• Coordinate and dispatch technicians to various job sites.
• Monitor schedules and communicate any changes to relevant stakeholders.

Document management

• Maintain accurate physical and electronic filing systems.
• Organise and manage project contracts, warranties, safety compliance documentation and related records.
• Ensure documentation is up to date and readily accessible.

Inventory and supply coordination

• Monitor office supply levels and place orders when necessary.
• Liaise with the warehouse regarding field material requirements.
• Assist with inventory tracking and stock control processes.

General administrative support

• Assist with basic administrative tasks and office operations.
• Support invoicing and data capture activities.
• Contribute to maintaining an organised and efficient work environment.

Requirements

MINIMUM REQUIREMENTS

• Previous experience in an administrative or similar office-based role.
• Basic proficiency in Microsoft Word and Excel.
• Willingness and ability to learn new software and systems, including basic invoicing programs.
• Strong organisational and time-management skills.
• Good communication and interpersonal abilities.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Must be available to start immediately.