Office / Accounts Administrator

Remote Choice; Afrique du Sud; À distance; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Remote Choice is seeking an Office Administrator in South Africa to support sales and operations teams with quotations, supplier orders and basic accounts. The role focuses on accuracy, detailed data handling and efficient administration across multiple tasks.

The ideal candidate will be numerically confident, well-organised and capable of independent work while supporting a wider team and ensuring timely processing of orders and records.

Qualifications

• Excellent attention to detail and accuracy in measurements, pricing and records.
• Strong numerical ability for pricing, calculations and bank reconciliations.
• Solid organisational skills to manage multiple admin tasks and deadlines.
• Proficient IT skills, including Microsoft Office suite.
• Clear written and verbal communication with internal teams and suppliers.

Responsabilités

• Prepare accurate customer quotations using sales-provided measurements and specs.
• Review quotations for accuracy of measurements, pricing and product details.
• Process and place supplier orders, tracking through to delivery.
• Check pricing and margins to meet business requirements.
• Assist with basic accounts administration, including bank reconciliations in Xero.
• Maintain accurate customer records in internal systems.
• Liaise with suppliers and teams to resolve queries and ensure smooth orders.
• Provide general admin support and manage correspondence and records.

Connaissances

Attention to detail

Numerical skills

Organisational skills

Microsoft Office

Communication skills

Independent worker

Proactive approach

Outils

Xero

CRM systems

Quotation/order management software

Description du poste

Remote, South Africa

We are recruiting on behalf of an established and reputable business in the home improvement and interiors sector, who are looking to appoint a highly organised and detail-focused Office Administrator to join their team.

This is an excellent opportunity for someone who enjoys working with numbers, has a keen eye for accuracy, and thrives in a varied administrative role.

The successful candidate will play an important part in the day-to-day running of the office, supporting the sales and operations teams with quotations, supplier orders, basic accounts and general administration.

This position would suit someone who takes pride in getting things right, enjoys working with detailed information and is confident managing multiple administrative tasks.

Key Responsibilities

• Preparing accurate customer quotations using measurements, specifications and information provided by the sales team.
• Reviewing and checking quotations to ensure all measurements, pricing and product details are correct.
• Processing and placing orders with suppliers, ensuring accuracy and monitoring progress through to delivery.
• Checking pricing and profit margins to ensure quotations and orders meet business requirements.
• Assisting with basic accounts administration, including bank reconciliations using Xero.
• Maintaining accurate customer records and updating internal systems.
• Liaising with suppliers and internal teams to resolve queries and ensure orders are processed efficiently.
• Providing general administrative support to the wider business, including managing correspondence, updating records and following up on outstanding tasks.

Skills & Experience Required

• Excellent attention to detail , with the ability to identify discrepancies and ensure accuracy.
• Strong numerical skills and confidence working with figures, pricing and calculations.
• Good organisational skills with the ability to prioritise tasks and manage workloads effectively.
• Confident IT skills, including experience using Microsoft Office applications.
• Good written and verbal communication skills.
• A methodical and proactive approach to work.
• Comfortable working with detailed information, specifications and administrative processes.
• Ability to work independently while supporting a wider team.
• The following would be advantageous but is not essential:
  • Previous experience in an office administration, sales administration or order processing role.
  • Experience using Xero or similar accounting software, particularly bank reconciliations.
  • Experience working within a manufacturing, construction, trade, retail or interiors environment.
  • Familiarity with CRM systems or quotation/order management software.
  • Full training will be provided on the company's internal systems, products and processes.

The Ideal Candidate

• Our client is particularly interested in candidates who are naturally thorough, reliable and comfortable working with numbers.
• You will be someone who enjoys maintaining accurate records, checking information carefully and ensuring tasks are completed to a high standard.
• Previous industry experience is not essential. The most important qualities are attention to detail, a willingness to learn, and a positive, organised approach to work.