Non-Profit Event Planner

Placements24; Sandton; Hybrid; ZAR 240,000 - 360,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

Placements24 in Sandton, Gauteng, seeks a creative and highly organized Event Planner to conceptualize, plan and execute fundraising galas, community workshops, and public exhibitions. The role requires managing events from inception to completion within budget and coordinating venues, vendors, and stakeholders.

The successful candidate will be proficient in event management software, MS Office, and adept at promoting events through social channels.

Qualifications

• Proven experience as an Event Planner in nonprofit or arts sector.
• Strong understanding of the event management process from concept to execution.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in event management software and MS Office Suite.
• Creative thinking and problem-solving skills.
• Budget management expertise.
• Excellent communication and interpersonal skills, with strong negotiation abilities.
• Ability to work under pressure and meet tight deadlines.
• Passion for arts and culture and commitment to mission.
• Flexibility to work irregular hours, including evenings and weekends, as required for events.

Responsibilities

• Plan, budget, and execute events in Sandton.
• Source and manage venues, vendors, and suppliers for high-quality execution.
• Develop event concepts, themes, and run sheets.
• Coordinate logistics including registration, catering, AV, and staffing.
• Manage budgets to ensure cost-effectiveness and ROI.
• Promote events via social media and email marketing.
• liaise with stakeholders, sponsors, and partners for event success.
• Oversee on-site management and troubleshooting.
• Conduct post-event evaluations and reporting for improvements.
• Ensure events align with brand and mission in Sandton.

Skills

Budgeting

Negotiation

Communication

Time management

Multitasking

Creative thinking

Problem solving

Deadline discipline

Organizational skills

Arts passion

Tools

Event management software

MS Office Suite

Job description

About the Role

Our client, a dynamic non-profit organization focused on promoting arts and culture in Sandton, Gauteng , is seeking a creative and highly organized Event Planner. This role is essential for conceptualizing, planning, and executing a variety of engaging events, including fundraising galas, community workshops, and public exhibitions in Sandton . The ideal candidate will possess a flair for creativity, exceptional organizational skills, and a proven ability to manage events from inception to completion within budget. You will be responsible for ensuring each event enhances the organization's profile and supports its mission to enrich the cultural landscape of Gauteng .

Key Responsibilities

• Plan, budget, and execute a diverse range of events for the organization in Sandton .
• Source and manage venues, vendors, and suppliers to ensure high-quality event execution.
• Develop event concepts, themes, and detailed run sheets.
• Coordinate event logistics, including registration, catering, AV, and staffing.
• Manage event budgets meticulously, ensuring cost-effectiveness and ROI.
• Promote events through various channels, including social media and email marketing.
• Liaise with stakeholders, sponsors, and partners to ensure event success.
• Oversee on-site event management and troubleshooting.
• Conduct post-event evaluations and reporting, gathering feedback for future improvements.
• Ensure all events align with the organization's brand and mission in Sandton, Gauteng .

Requirements

• Proven experience as an Event Planner, preferably within the non-profit or arts sector.
• Strong understanding of the event management process from concept to execution.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in event management software and MS Office Suite.
• Creative thinking and problem-solving skills.
• Budget management expertise.
• Excellent communication and interpersonal skills, with strong negotiation abilities.
• Ability to work under pressure and meet tight deadlines.
• A passion for arts and culture and commitment to the organization's mission.
• Flexibility to work irregular hours, including evenings and weekends, as required for events.

Benefits

This Contractor position offers a projected annual compensation of R , commensurate with your event planning expertise for projects in Sandton, Gauteng . This role offers a flexible, hybrid work arrangement. You will gain valuable experience working with a leading arts and culture organization and have the opportunity to shape memorable events for the community. This is a fantastic opportunity to contribute creatively to the cultural vibrancy of Sandton and the broader Gauteng region.