Maintenance Admin & Coordination Specialist

AJ Personnel; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

AJ Personnel requires an entry to mid-level Office Administration professional for a maintenance-focused environment in Gauteng. You will manage job cards, quotations, and supplier communications while ensuring ISO 9001 adherence and accurate records.

The role demands 1–2 years of admin experience, strong Excel/Outlook/Word skills, and familiarity with ERP or maintenance systems. A valid driver's license is advantageous.

Qualifications

• Grade 12 (Matric) is required.
• Qualification in office/administration or related field is advantageous.
• 1–2 years admin experience, preferably in maintenance or technical environments.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Experience with ERP or maintenance systems is a plus.
• Driver's license is advantageous.

Responsibilities

• Adhere to ISO 9001 quality management and company procedures.
• Capture and update job cards in the maintenance system.
• Follow up on quotations and obtain customer approvals.
• Obtain supplier quotations for parts and materials.
• Assist in preparing and compiling customer quotations.
• Maintain quotation, purchase order, and job tracking registers.
• Assist with maintenance reports and documentation.
• Coordinate communication between suppliers, subcontractors, technicians, and customers.
• Assist with scheduling preventative maintenance and call-outs.
• Ensure maintenance documentation is complete and filed electronically.
• Monitor outstanding purchase orders and supplier deliveries.
• Follow up on subcontractor quotations and documentation.
• Support Maintenance Manager with admin duties.
• Maintain electronic and hard-copy filing systems.
• Learn maintenance processes, pricing, and quotation procedures.
• Assist with continuous improvement initiatives in Maintenance.

Education

Grade 12 (Matric)

Office Admin/Business Admin qualification

Mechanical/Refrigeration Eng qualification advantageous

1–2 Years admin experience

Tools

Excel

Outlook

Word

ERP

Maintenance management systems

Job description

AJ Personnel requires an entry to mid-level Office Administration professional for a maintenance-focused environment in Gauteng. You will manage job cards, quotations, and supplier communications while ensuring ISO 9001 adherence and accurate records.

The role demands 1–2 years of admin experience, strong Excel/Outlook/Word skills, and familiarity with ERP or maintenance systems. A valid driver's license is advantageous.