Entry-Level Maintenance Coordination Specialist

Aj Personnel; Johannesburg; On-site; ZAR 167,000 - 234,000; Full time

Job summary

AJ Personnel is seeking an administrative professional to support maintenance activities in a technical environment. The role focuses on accurate data entry of job cards, quotations, and purchase orders, while coordinating with suppliers, subcontractors, technicians, and customers.

Candidates should have Grade 12, 1–2 years of admin experience, and proficiency in MS Office. ERP/maintenance management system exposure is advantageous and a valid driver’s license is a plus.

Qualifications

• Matric/Grade 12 and related admin qualifications.
• 1–2 years of administrative experience in a maintenance or technical environment.
• Proficient in Microsoft Office applications (Excel, Outlook, Word).
• Experience with ERP or maintenance management systems is advantageous.

Responsibilities

• Adhere to the Company's Quality Management System (ISO 9001) and all company procedures.
• Capture, update, and maintain job cards within the maintenance management system.
• Follow up on outstanding quotations and customer approvals.
• Obtain supplier quotations and pricing for parts and materials.
• Assist in the preparation and compilation of customer quotations.
• Maintain quotation, purchase order, and job tracking registers.
• Assist with creating and maintaining maintenance reports and documentation.
• Coordinate communication between suppliers, subcontractors, technicians, and customers.
• Assist with scheduling preventative maintenance and call-outs.
• Ensure all maintenance documentation is complete, accurate, and filed electronically.
• Monitor outstanding purchase orders and supplier deliveries.
• Follow up on subcontractor quotations and documentation.
• Support the Maintenance Manager with general administrative duties.
• Develop and maintain filing systems for electronic and hard-copy documentation.
• Learn the company's maintenance processes, pricing structures, and quotation procedures.
• Assist with continuous improvement initiatives within the Maintenance Department.

Education

Grade 12 (Matric)

Tools

Microsoft Office

ERP systems

Maintenance management system

Driver's license

Job description

AJ Personnel is seeking an administrative professional to support maintenance activities in a technical environment. The role focuses on accurate data entry of job cards, quotations, and purchase orders, while coordinating with suppliers, subcontractors, technicians, and customers.

Candidates should have Grade 12, 1–2 years of admin experience, and proficiency in MS Office. ERP/maintenance management system exposure is advantageous and a valid driver’s license is a plus.