Maintanance Administrator

Dante Personnel Recruitment (Pty) Ltd; Cape Town; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Dante Personnel Recruitment (Pty) Ltd is recruiting a Maintenance Administrator for Century City, Western Cape. The role handles maintenance requests, creates work orders, schedules daily and preventive maintenance, and coordinates with internal teams and external trades.

You will maintain CMMS records (MRI/MDA), process supplier invoices, track costs, and ensure compliance with health and safety standards. The position runs Monday to Friday 08:00–17:00 with standby on weekends.

Qualifications

• Matric and post matric qualification would be beneficial
• Minimum 3+ years of experience in Administration
• Strong interpersonal skills to handle queries from tenants, and technical staff via phone, email, or messaging apps
• Attention to detail for accurate record-keeping and reporting
• Proficiency in MS Office (especially Excel for reporting) and specialized maintenance software such as MRI/ MDA
• Ability to prioritize urgent reactive repairs while maintaining a long-term preventive maintenance plan
• Receive maintenance requests, generate work orders (Job Cards), coordinate daily and preventive maintenance schedules for internal teams and external trades
• Liaise with approved contractors to obtain quotes, assign tasks, and verify that jobs are completed to standard via photo or physical verification
• Process invoices from suppliers and contactors and facilitate tenant recoveries or insurance claims (e.g., for burst geysers)
• Maintain accurate logs in Computerized Maintenance Management Systems (CMMS) such as MRI / MDA
• Track and reorder supplies, spare parts, and tools to ensure the maintenance team is always equipped for repairs
• General office duties like filing, data entry, managing communications, and supporting managers
• Responding to maintenance requests, providing updates, and handling complaints efficiently
• Preparing reports, tracking costs, and providing data for management
• Ensure all maintenance activities comply with health and safety regulations (e.g., ISO 9001 or OHSA) and maintain certification records for equipment like cranes or elevators
• Monday – Friday (08:00-17:00), but includes rotational or weekend shifts for emergency maintenance coordination – (Standby every second weekend)

Responsibilities

• Receive maintenance requests, generate work orders (Job Cards), coordinate daily and preventive maintenance schedules for internal teams and external trades
• Liaise with approved contractors to obtain quotes, assign tasks, and verify that jobs are completed to standard via photo or physical verification
• Process invoices from suppliers and contactors and facilitate tenant recoveries or insurance claims (e.g., for burst geysers)
• Maintain accurate logs in CMMS such as MRI / MDA
• Track and reorder supplies, spare parts, and tools to ensure the maintenance team is always equipped for repairs
• General office duties like filing, data entry, managing communications, and supporting managers
• Responding to maintenance requests, providing updates, and handling complaints efficiently
• Preparing reports, tracking costs, and providing data for management
• Ensure all maintenance activities comply with health and safety regulations and maintain certification records

Skills

Interpersonal skills

Attention to detail

Time management

Communication

Education

Matric and post-matric qualification (beneficial)

Tools

MRI/MDA CMMS

MS Office Excel

Job description

• Matric and post matric qualification would be beneficial
• Minimum 3+ years of experience in Administration
• Strong interpersonal skills to handle queries from tenants, and technical staff via phone, email, or messaging apps
• Attention to detail for accurate record-keeping and reporting
• Proficiency in MS Office (especially Excel for reporting) and specialized maintenance software such as MRI/ MDA
• Ability to prioritize urgent reactive repairs while maintaining a long-term preventive maintenance plan
• Receive maintenance requests, generate work orders (Job Cards), coordinate daily and preventive maintenance schedules for internal teams and external trades
• Liaise with approved contractors to obtain quotes, assign tasks, and verify that jobs are completed to standard via photo or physical verification
• Process invoices from suppliers and contactors and facilitate tenant recoveries or insurance claims (e.g., for burst geysers)
• Maintain accurate logs in Computerized Maintenance Management Systems (CMMS) such as MRI / MDA
• Track and reorder supplies, spare parts, and tools to ensure the maintenance team is always equipped for repairs
• General office duties like filing, data entry, managing communications, and supporting managers
• Responding to maintenance requests, providing updates, and handling complaints efficiently
• Preparing reports, tracking costs, and providing data for management
• Ensure all maintenance activities comply with health and safety regulations (e.g., ISO 9001 or OHSA) and maintain certification records for equipment like cranes or elevators
• Monday – Friday (08:00-17:00), but includes rotational or weekend shifts for emergency maintenance coordination – (Standby every second weekend)

MAINTANANCE ADMINISTRATOR Century City, SA - Western Cape, ZA