Tech Services Admin & Coordination Specialist

joint-medical-holdings; Durban; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Joint Medical Holdings in Durban seeks an experienced administrative/secretarial professional to support the Maintenance Department. The role involves diary management, minutes, correspondence and coordination with contractors.

You will handle job cards, stock records, asset registers and data capture, while supporting procurement and invoicing. Strong MS Word/Excel/Outlook skills and a team-oriented, confidential approach are essential.

Qualifications

• Grade 12/Matric is mandatory.
• Secretarial, Administration or Office Management qualification is advantageous.
• 2–3 years’ relevant admin/secretarial experience in hospital/maintenance/technical environment.
• Computer literacy with Word, Excel and Outlook.

Responsibilities

• Provide efficient administrative and secretarial support to the Maintenance Department.
• Manage electronic diaries, appointments, meetings and minutes.
• Screen and manage calls, emails and correspondence.
• Receive, allocate and track job cards with follow-up.
• Liaise with contractors, suppliers and service providers for maintenance and repairs.
• Maintain filing systems, asset registers, stock records and equipment checklists.
• Conduct daily stock and asset control processes.
• Manage Kronos staff timecards including leave, standby and overtime.
• Assist with procurement, supplier liaison, orders and invoices.
• Manage contractor access, visitor stickers and registers; prepare correspondence.

Skills

Administrative skills

Communication skills

Attention to detail

Minute taking

Time management

Data capture and record keeping

Coordination and problem-solving

Liaison with contractors

Independent and team work

Confidentiality

Education

Grade 12 / Matric

Secretarial / Administration qualification

Tools

MS Word

MS Excel

MS Outlook

Job description

Joint Medical Holdings in Durban seeks an experienced administrative/secretarial professional to support the Maintenance Department. The role involves diary management, minutes, correspondence and coordination with contractors.

You will handle job cards, stock records, asset registers and data capture, while supporting procurement and invoicing. Strong MS Word/Excel/Outlook skills and a team-oriented, confidential approach are essential.