Junior Maintenance Coordinator

AJ Personnel; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

AJ Personnel requires an entry to mid-level Office Administration professional for a maintenance-focused environment in Gauteng. You will manage job cards, quotations, and supplier communications while ensuring ISO 9001 adherence and accurate records.

The role demands 1–2 years of admin experience, strong Excel/Outlook/Word skills, and familiarity with ERP or maintenance systems. A valid driver's license is advantageous.

Qualifications

• Grade 12 (Matric) is required.
• Qualification in office/administration or related field is advantageous.
• 1–2 years admin experience, preferably in maintenance or technical environments.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Experience with ERP or maintenance systems is a plus.
• Driver's license is advantageous.

Responsibilities

• Adhere to ISO 9001 quality management and company procedures.
• Capture and update job cards in the maintenance system.
• Follow up on quotations and obtain customer approvals.
• Obtain supplier quotations for parts and materials.
• Assist in preparing and compiling customer quotations.
• Maintain quotation, purchase order, and job tracking registers.
• Assist with maintenance reports and documentation.
• Coordinate communication between suppliers, subcontractors, technicians, and customers.
• Assist with scheduling preventative maintenance and call-outs.
• Ensure maintenance documentation is complete and filed electronically.
• Monitor outstanding purchase orders and supplier deliveries.
• Follow up on subcontractor quotations and documentation.
• Support Maintenance Manager with admin duties.
• Maintain electronic and hard-copy filing systems.
• Learn maintenance processes, pricing, and quotation procedures.
• Assist with continuous improvement initiatives in Maintenance.

Education

Grade 12 (Matric)

Office Admin/Business Admin qualification

Mechanical/Refrigeration Eng qualification advantageous

1–2 Years admin experience

Tools

Excel

Outlook

Word

ERP

Maintenance management systems

Job description

Minimum Requirements

• Grade 12 (Matric)
• Qualification in Office Administration, Business Administration, Mechanical/Refrigeration Engineering, or a related field will be advantageous
• 1 – 2 Years' administrative experience (maintenance or technical environment preferred)
• Proficient on Microsoft Office applications, particularly Excel, Outlook, and Word
• Experience working with ERP, job card, or maintenance management systems advantageous
• A valid driver's license advantageous

Responsibilities

• Adhere to the Company's Quality Management System (ISO 9001) and all company procedures
• Capture, update, and maintain job cards within the maintenance management system
• Follow up on outstanding quotations and Customer approvals
• Obtain Supplier quotations and pricing for parts and materials
• Assist in the preparation and compilation of Customer quotations
• Maintain quotation, purchase order, and job tracking registers
• Assist with creating and maintaining maintenance reports and documentation
• Coordinate communication between Suppliers, Subcontractors, Technicians, and Customers
• Assist with scheduling preventative maintenance and call-outs
• Ensure all maintenance documentation is complete, accurate, and filed electronically
• Monitor outstanding purchase orders and Supplier deliveriesFollow up on Subcontractor quotations and documentation
• Support the Maintenance Manager with general administrative duties
• Develop and maintain filing systems for both electronic and hard-copy documentation
• Learn the company's maintenance processes, pricing structures, and quotation procedures
• Assist with continuous improvement initiatives within the Maintenance Department