Logistics And Fleet Administrator

Placements24; South Africa; Remote; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Fully remote work

Competitive salary

Professional development opportunities

Provident fund

Job summary

Placements24 is seeking a meticulous Remote Dispatcher & Fleet Administrator to manage dispatch operations and support fleet management from a remote location in South Africa. You will coordinate daily vehicle dispatch, monitor real-time progress, and maintain accurate records, ensuring compliance and efficient routes.

The role requires experience with dispatch software, strong organizational skills, and the ability to work independently from home.

Qualifications

• Proven experience in fleet dispatch or logistics coordination.
• Strong knowledge of dispatch software and GPS tracking systems.
• Excellent organizational and multitasking abilities.
• Effective verbal and written communication skills.
• Self-motivated with ability to work remotely.

Responsibilities

• Manage and coordinate daily dispatch of vehicles and drivers to optimize routes and schedules.
• Communicate with drivers via phone, email, or dispatch software to provide instructions and updates.
• Monitor driver progress and delivery status in real-time and address delays promptly.
• Maintain accurate records of driver activities, vehicle status, and logs.
• Assist with fleet administration tasks including tracking maintenance schedules and fuel use.
• Ensure compliance with transport laws and company policies.
• Primary point of contact for drivers needing support.

Skills

Fleet dispatch

Logistics coordination

Remote work

Data entry

Communication

Tools

Dispatch software

GPS tracking

Microsoft Excel

Job description

About the Role

Our client, a national logistics firm, is seeking a meticulous and proactive Remote Dispatcher & Fleet Administrator to manage dispatch operations and support fleet management from a remote location. This role is crucial for ensuring the efficient scheduling and tracking of deliveries across our service network. The ideal candidate will be adept at using dispatch software, communicating effectively with drivers and operations teams, and maintaining accurate fleet records. As a fully remote position, you will have the flexibility to work from home, contributing to our operational success without needing to be on-site. You will play a key role in optimizing driver schedules, managing communication flows, and ensuring compliance with company policies. We are looking for an individual with exceptional organizational skills, a calm demeanor under pressure, and a strong commitment to providing excellent support. This is a fantastic opportunity to join a leading company in a role that offers both autonomy and significant impact.

Key Responsibilities

• Manage and coordinate daily dispatch of vehicles and drivers to optimize routes and schedules.
• Communicate effectively with drivers via phone, email, or dispatch software to provide instructions and updates.
• Monitor driver progress and delivery status in real-time, addressing any issues or delays promptly.
• Maintain accurate and up-to-date records of driver activities, vehicle status, and delivery logs.
• Assist with fleet administration tasks, including tracking maintenance schedules and fuel consumption.
• Ensure compliance with all company policies, safety regulations, and transportation laws.
• Act as a primary point of contact for drivers requiring support or information.
• Troubleshoot and resolve operational issues that arise during dispatch and delivery processes.
• Generate reports on dispatch operations, driver performance, and fleet utilization.
• Contribute to continuous improvement initiatives for dispatch and fleet management processes.

Requirements

• Previous experience in dispatch, logistics, or fleet administration is required.
• Proficiency in using dispatch software and communication tools.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to remain calm and effective under pressure.
• Self-motivated and able to work independently in a remote environment.
• Detail-oriented with strong data entry and record-keeping skills.
• Familiarity with transportation regulations and safety protocols.
• Stable internet connection and a dedicated home office space.
• Proficiency in standard office software (e.g., Microsoft Office Suite).

Benefits

• Fully remote work opportunity.
• Competitive salary and benefits package.
• Professional development opportunities in logistics and operations management.
• Be part of a leading national logistics company.
• Work with a supportive and dynamic remote team.
• Gain valuable experience in fleet administration and dispatch.
• Opportunity to influence operational efficiency.
• Regular performance feedback and career path discussions.

About the Role

Our client, a major national logistics and transport enterprise, is seeking a meticulous and proactive Remote Fleet Dispatch Administrator to manage dispatch operations from a fully remote position. This role is crucial for ensuring the efficient coordination of their extensive fleet, optimizing routes, and maintaining clear communication channels between drivers and the operations centre. The ideal candidate will be highly organized, possess exceptional problem-solving abilities, and be comfortable leveraging technology to manage complex logistical tasks. Working remotely allows for flexibility while maintaining the high standards of service our client is known for. If you have a strong background in dispatch or logistics coordination and are looking for a rewarding remote career opportunity, this position in Centurion (for administrative purposes, though the role is remote) is ideal for you.

Key Responsibilities

• Oversee and manage the daily dispatch of vehicles and drivers across various service areas.
• Monitor fleet movements and operations in real-time using advanced tracking systems.
• Optimize delivery routes and schedules to enhance efficiency and reduce transit times.
• Serve as the primary point of contact for drivers, providing support and addressing operational queries.
• Maintain accurate dispatch records, logs, and performance data.
• Coordinate vehicle maintenance schedules and breakdown responses remotely.
• Communicate effectively with clients regarding delivery updates and potential issues.
• Ensure compliance with all transport regulations, safety standards, and company policies.
• Analyze dispatch data to identify trends and implement process improvements.
• Assist in managing driver assignments and ensuring optimal resource allocation.

Requirements

• Proven experience in fleet dispatch, logistics coordination, or transport operations management.
• Strong knowledge of dispatch software, GPS tracking systems, and other logistics technologies.
• Excellent organizational and multitasking abilities.
• Exceptional communication and interpersonal skills, with the ability to manage remote teams.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Ability to work independently and demonstrate initiative in a remote setting.
• High attention to detail and accuracy in record-keeping.
• Familiarity with Gauteng and national transport networks is beneficial.
• Must have a reliable internet connection and a suitable home office setup.
• Ability to handle pressure and make quick, informed decisions.

Benefits

• Attractive annual salary of R per annum .
• Fully remote working arrangement, providing excellent work-life balance.
• Opportunities for professional growth and development in logistics.
• Contribution to a provident fund.
• Access to company-provided software and virtual collaboration tools.
• Regular virtual team meetings and engagement activities.
• Supportive remote management structure.
• Paid time off and public holidays.