Logistics And Administrative Coordinator

Helderberg Personnel Cc; Stellenbosch; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Helderberg Personnel CC in Stellenbosch is seeking a Logistics and Administrative Coordinator with 2-3 years of logistics experience. A relevant degree is advantageous, and the role involves coordinating stock transfers, managing invoices, contracts, and daily administrative duties.

Responsibilities include negotiating with transporters, updating PODs, and maintaining strong communication with clients and suppliers to ensure timely deliveries and accurate records.

Qualifications

• 2-3 years of experience in a Logistics role.
• A relevant degree will count in the candidate's favour.

Responsibilities

• Manage internal stock transfers and stock reports.
• Process storage and transport invoices.
• Prepare and send contracts to suppliers and clients.
• Manage monthly bank audit by collecting PODs, invoices and signed contracts.
• Maintain stock control and weekly stock reports.
• Coordinate transporters, update loading/delivery status and ETA.
• Develop relationships with transporters, clients and suppliers.
• Handle daily queries from team, suppliers, clients and transporters.

Skills

Logistics experience

Communication

Negotiation with transporters

Education

Relevant degree

Job description

Logistics and Administrative Coordinator Helderberg Personnel CC•Stellenbosch Techno Park, Western Cape, ZA

My client, a well-established concern within the agricultural industry has an excellent opportunity for a Logistics and Administrative Coordinator with a relevant qualification and 2 - 3 years' experience in a logistical role to join their team. A relevant degree will count in the candidate's favour.

EXPERIENCE AND QUALIFICATIONS

• Minimum 2-3 years’ experience in a Logistics role
• Relevant degree will count in the candidate's favour

RESPONSIBILITIES

• Internal stock transfers.
• Processing storage and transport invoices.
• Compiling, submitting and sending contracts to suppliers and clients.
• Compiling, submitting and sending internal contracts.
• Collecting signed contracts and submitting them on internal system.
• Managing the monthly bank audit by collecting and saving Proof of deliveries (POD’s) invoices and signed contracts.
• Six (6) month reconciliations.
• Monthly commission reports.
• Stock control and weekly stock reports.
• Collecting documentation to add new suppliers and clients to our existing book.
• Handling of daily queries from team, suppliers, clients and transporters.
• Negotiate rates with transporters.
• Communication with suppliers and loading points.
• Follow-up with transporters to determine ETA.
• Updating system from loaded to delivered.
• Adding new transporters to our existing book and ensuring GIT insurance is in place.
• Develop relationships with transporters, clients and suppliers.
• Compile transport contracts.
• Good communication with clients keeping them informed about the status of the cargo.
• Identifying key role players at loading and off-loading points.
• Daily administration function – feed all load data into computer database; reconciliation of POD’s and loading weights.
• Weekly planning of truck movements and stock delivery.