Logistics Coordinator

Synergy Jobs (Pty) Ltd; Stellenbosch; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Synergy Jobs (Pty) Ltd in Stellenbosch is seeking an experienced Logistics Coordinator to manage export shipments and coordinate between the freight forwarder and the commercial team. The successful candidate will ensure logistics activities are efficiently coordinated and shipments are delivered according to agreed timelines.

The role demands strong organizational skills, attention to detail, and the ability to communicate clearly with internal teams and external providers in a fast-paced

Qualifications

• 3–5 years’ logistics experience.
• Experience coordinating international export shipments.
• Experience liaising with freight forwarders.
• Strong understanding of logistics processes and documentation.

Responsibilities

• Coordinate the end-to-end logistics process for export shipments.
• Liaise with freight forwarder for bookings, collections, shipping schedules and documentation.
• Act as main contact between freight forwarder and commercial team.
• Provide regular updates on shipment progress and timelines.
• Ensure documentation is accurate and submitted within deadlines.

Skills

Logistics coordination

Attention to detail

Communication skills

Multitasking

Organizational skills

Problem solving

Team collaboration

Pressure handling

Microsoft Office

Tools

Excel

Outlook

Job description

POSITION: Logistics Coordinator

LOCATION: Stellenbosch

Position Overview

We are looking for an experienced and highly organized Logistics Coordinator to manage and coordinate the movement of products for an export-focused business. The successful candidate will act as the key link between the freight forwarder and the commercial team, ensuring that all logistics activities are coordinated efficiently and that shipments are delivered according to agreed requirements and timelines.

Minimum Requirements

• 3–5 years’ logistics experience, preferably working for an exporter.
• Experience coordinating international export shipments.
• Previous experience working closely with freight forwarders.
• Strong understanding of logistics processes, documentation and shipment coordination.
• Experience liaising with commercial, sales or supply chain teams.
• Excellent administration and organizational skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and manage multiple shipments simultaneously.
• Proficiency in Microsoft Office, particularly Excel and Outlook.

Key Responsibilities

Logistics Coordination

• Coordinate the end-of-end logistics process for export shipments.
• Liaise with the appointed freight forwarder regarding bookings, collections, shipping schedules and documentation.
• Act as the main point of contact between the freight forwarder and the commercial team.
• Ensure the commercial team receives accurate and timely updates on shipment status.
• Monitor shipment schedules and proactively communicate any delays or changes.
• Coordinate loading, collection and delivery requirements.

Export Documentation

• Ensure all relevant export and shipping documentation is prepared accurately and submitted within required deadlines.
• Check documentation received from freight forwarders, suppliers and internal departments.
• Maintain accurate records of shipments and supporting documentation.
• Ensure that all logistics documentation complies with customer and export requirements.

Commercial Liaison

• Work closely with the commercial team to understand customer requirements, shipment priorities and delivery deadlines.
• Provide regular updates on shipment progress.
• Communicate changes to schedules, ETAs, delays or other logistics issues promptly.
• Assist the commercial team with logistics-related queries and requirements.

Freight Forwarder Management

• Build and maintain a professional working relationship with the freight forwarder.
• Obtain and compare shipping schedules and available options where required.
• Follow up on bookings, vessel schedules, documentation and shipment progress.
• Resolve logistics queries and escal?
• Ensure the freight forwarder meets agreed service levels and deadlines.

Skills & Competencies

• Excellent organizational and coordination abilities.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize and multitask.
• Strong problem-solving skills.
• Ability to work effectively in a fast-paced export environment.
• Proactive approach with the ability to anticipate potential logistics issues.
• Strong relationship-building skills.
• Deadline driven and commercially aware.
• Ability to work independently while collaborating effectively with internal teams and external service providers.

Ideal Candidate

The ideal candidate will have 3–5 years of logistics experience within an export environment, with a strong understanding of international freight processes. They must be comfortable dealing directly with freight forwarders and commercial teams and have the ability to ensure that shipments, documentation and communication are managed accurately from booking through to delivery.