Logistics Admin Manager

Synergy Jobs (Pty) Ltd; Midrand; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Synergy Jobs (Pty) Ltd is seeking a Logistics Admin Manager in Midrand to oversee the entire Logistics Admin function. You will lead a small team, manage item code documentation, and drive process improvements with a focus on compliance and performance metrics.

The role requires strong document control, ERP proficiency, and experience in EXCO/Holdings reporting. Collaboration with Procurement and Operations is essential to optimise workflows and control costs.

Qualifications

• Matric / Grade 12 is compulsory.
• Certificate or Diploma in Logistics or Supply Chain Management.
• MS Office proficiency required.

Responsibilities

• Total management of the Logistics Admin department and related functions.
• Staff management of ~5 with KPI measurement and training.
• Document control and item code administration per SLAs.
• SHEQ compliance aligned to ISO9001/14001/45001 standards.
• Coordinator for vendor/supplier & contractor performance and reconciliations.
• Manage monthly courier billing reconciliations and reporting.

Skills

Staff management

KPI management

Document management

OLA management

Project coordination

MS Office

PowerPoint

Communication

Education

Certificate/Diploma in Logistics or Supply Chain Management

Matric / Grade 12

MS Office (general)

Tools

Windows-based ERP system

Job description

POSITION

Logistics Admin Manager

LOCATION

Midrand

REPORTING TO

Group Procurement and Admin Manager

Role Description

• The total management of the Logistics Admin department and all related functions.
• Staff Management of ±5, including goalsetting, KPI measurement, leave management and skills enhancement.
• Document Control and Item code administration Management in accordance with agreed Operational Level Agreements.
• Constantly measured output and risk reduction.
• Vendor/Supplier & contractor coordination via conformance and performance management.
• SHEQ compliance aligned to ISO9001:2015, ISO14001:2015 & 45001:2017 standards.
• Managing monthly courier billing recons.
• Performance management of department including coordination of self-assessments. Collation of high-level reporting including management, analytical and statistical input to output.
• Implementing, and maintaining policies and procedures, including all Quality documentation.
• Management of processes & exception transactions, including verification for correctness and approval on all exception transactions, along with analysis & resolving of queries.
• Implementation and maintenance of all management controls with focus on optimization of resources through system enhancement and process efficiency. Real-time OLA Management and workload distribution.
• Coordination of all Projects related to Logistics Admin.
• Strict enforcement of Company Policy. Engagement with Sales and Services Business Units on queries, reports, reconciliations and suggested corrective and preventative actions.
• Query resolutions and reconciliation to resolve.

Key Performance Areas

• Item Code Administration and Document Management.
• OLA Management: Integrating all item code requests within OLA, managing probable exceptions to stay in OLA.
• Staff Management: Goalsetting’s and KPI Management, Performance appraisals, employee engagement, collate & implement internal and external training.
• Performance Management: EXCO, Management, Operational, Statistical and Analytical reporting. Drafting, implementing, and maintaining relevant documents, vendor and Contractor Management, including KPI measurement and meetings.
• Process Management: Document control and storage aligned to policy.
• SHEQ compliance: ISO9001:2015/ISO14001:2015/ISO45001:2018.
• completion of departmental objectives, actions and risk registers.
• Root cause analysis, corrective and preventative action.
• Participation in annual accreditation, surveillance and process audits.

Qualification and Experience

Minimum Qualifications

• Matric \ Grade 12 (Compulsory) Compulsory/ Required Certifications:
• Matric \ Grade 12 (Compulsory).
• Certificate/Diploma in Logistics or Supply Chain Management.
• MS Office.

Relevant Experience

• Experience in Document Management and Administration.
• Experience in Item Code Administration.
• Experience in EXCO and Holdings reporting and presentations.
• Experience in management of a department and/or functions.
• Identifying and providing Internal training.
• Financial background.

Core Competencies

Functional Competencies

• Item Code Administration and Document Management.
• OLA & SLA Management.
• Large Project Management.
• Financial ability of understanding Income statement, balance sheet, Gross Profit. and reconciliation experience.
• Security Control and Risk Management.

Industry Related Competencies

• SHEQ - ISO9001/14001/4500.
• Formulating and implementing policies and procedures.
• Vendor and Contractor Management.
• Windows based ERP system experience.
• Investigations and reconciliations.

Behavioral/ Leadership Competencies

• Department management of 5+ staff.
• Management of multi-cultural people, across all levels.
• Performance Management.
• Meeting coordination, taking and actioning of minutes.
• Professional and analytical.
• Interpersonal skills.

Business/ Professional Competencies

• EXCO and Holdings reporting and presentations.
• Internal Audits and Self Assessments.
• High level analysis and reporting.
• Participation in System Requirements and implementations.
• MS Office - Excel and PowerPoint critical.
• Reading, writing and communication of English.