Administrative Supervisor

Isilumko Staffing; South Africa; On-site; ZAR 250,000 - 350,000; Full time

Job summary

Isilumko Staffing is seeking an experienced Administrative Supervisor to oversee branch administration, fleet management, stock control, and billing processes. The ideal candidate will lead a high-performing team and manage compliance with company policies.

The role requires strong organizational skills, proficiency in ERP systems, and significant supervisory experience in administration or logistics. Join us to excel in a dynamic work environment.

Qualifications

• Matric (Grade 12) is required.
• 3–5 years of relevant experience in administration, logistics, stock control, rentals, or operational support.
• Previous supervisory experience will be advantageous.

Responsibilities

• Lead, coach, and support administrative staff to ensure operational excellence.
• Manage branch administration, financial processes, and stock control activities.
• Ensure compliance with company policies, procedures, and statutory regulations.
• Prepare and submit daily, weekly, and monthly operational reports accurately and on time.
• Oversee billing processes, including pre-billing, escalations, credit notes, and off-hire notices.

Skills

ERP systems proficiency

MS Office Suite

Strong administrative and organisational skills

Excellent communication and interpersonal skills

Planning and coordination abilities

Leadership and supervision skills

Customer-focused mindset

Strong problem-solving capabilities

Ability to work in a fast-paced environment

Education

Diploma or Degree in Stock Control, Logistics, Administration, or a related field

Job description

Overview

Are you a highly organized and detail-oriented professional with experience in administration, stock control, and financial processes? We are looking for an experienced Administrative Supervisor to take ownership of branch administration, fleet management, stock control, and billing processes while leading a high-performing team.

Key Responsibilities

• Lead, coach, and support administrative staff to ensure operational excellence.
• Manage branch administration, financial processes, and stock control activities.
• Ensure compliance with company policies, procedures, and statutory regulations.
• Prepare and submit daily, weekly, and monthly operational reports accurately and on time. Maintain and update fleet descriptions and grading information on the ERP system.
• Ensure all customer documentation, lease agreements, and payments are completed before dispatch.
• Oversee billing processes, including pre-billing, escalations, credit notes, and off-hire notices.
• Monitor and maintain units-not-billing reports.
• Resolve internal, customer, supplier, and debtor queries efficiently.
• Facilitate insurance claim submissions and follow-up processes.
• Manage stock counts and maintain accurate records on ERP systems.
• Process delivery and return documentation within agreed service levels.
• Reconcile transport and siting accounts monthly.
• Process purchase orders and verify transport and siting rates.

Minimum Requirements

• Matric (Grade 12)
• Diploma or Degree in Stock Control, Logistics, Administration, or a related field.

Experience

• 3–5 years of relevant experience in administration, logistics, stock control, rentals, or operational support.
• Previous supervisory experience will be advantageous.

Skills & Competencies

• ERP systems proficiency
• MS Office Suite
• Strong administrative and organisational skills
• Excellent communication and interpersonal skills
• Planning and coordination abilities
• Leadership and supervision skills
• Customer-focused mindset
• Strong problem-solving capabilities
• Ability to work in a fast-paced environment