Litigation Secretary

Optimized People; Sandton; On-site; ZAR 250,000 - 360,000; Full time

Job summary

Optimized People is seeking a seasoned legal secretary in Sandton to support a busy legal practice. You will type, format and collate pleadings, manage diaries, and handle onboarding of new clients. You will upload pleadings, organize court files on CourtOnline and CaseLines, and assist with pre-bills and billing memos.

Strong admin skills and high court experience are essential. Advantageous are familiarity with Aderant Expert, FileSite and iManage, plus ability to coordinate travel and meeting

Qualifications

• Minimum 5 years experience as a legal secretary
• Excellent knowledge of MS Word and Microsoft Office Suite
• Familiarity with Aderant Expert (CMS) accounting system
• Knowledge on FileSite, CourtOnline and CaseLines
• Experience in High Court litigation (motion proceedings)

Responsibilities

• Dictaphone and copy-typing of a wide range of documents
• Typing, formatting and collating notices and pleadings
• Incorporating amendments and verifying changes
• Attend to issue pleadings, upload pleadings, sort pleadings
• Organize court files on CourtOnline and CaseLines
• Preparing resource, counsel and client files
• Opening of new matters and liaison with clients on onboarding
• Diary management and organising meetings and travel arrangements
• Pre-billing and billing memos, debtors and collections with accounts
• FICA administration and liaison with clients, counsel and service providers

Skills

Typing proficiency

Organizational skills

Communication skills

Attention to detail

Tools

MS Word

Aderant Expert

FileSite

CourtOnline

CaseLines

iManage

Job description

• Dictaphone and copy-typing of a wide range of documents
• Typing, formatting and collating of notices and pleadings
• Incorporating amendments to documents and verifying that amendments have been effected correctly
• Attend to issue pleadings, upload pleadings, sort pleadings
• Organize court files on CourtOnline and CaseLines.
• Preparing resource, counsel and client files
• Opening of new matters and liaising with clients regarding the onboarding of new clients
• Strong administration and organisational skills in order to manage professionals' practices (diary management,answering telephone calls and tracking messages in the absence of the professionals), boardroom bookings and catering arrangements.
• General office and personal administration
• Preparing pre-bills and billing memos (sending same to clients)
• Managing debtors and debt collection with the accounts department
• FICA administration: following up to ensure the FICA requirements are complete
• Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers
• Assisting in preparation of tender submissions and presentations
• Filing (electronic and hard copies)
• iManage and email management
• Notarial assistance
• Preparation for conferences and seminars
• Coordination of extensive travel arrangements, car hire, flights, restaurant bookings, shuttle transfers, etc
• Experience in High Court litigation (motionproceedings).

Requirements:

• Minimum 5 years experience as a legal secretary
• Excellent knowledge of Microsoft Office Suite programmes, more specifically MS Word
• Knowledge on Aderant Expert (CMS) accountingsystem
• Knowledge on FileSite
• Sound working knowledge of CourtOnline andCaseLines.
• Experience in High Court litigation (motionproceedings).