Litigation Secretary – 6-Month Contract (Stellenbosch)

University of Fort Hare; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Part time

Job summary

Top Law Firm in Stellenbosch is hiring a Litigation Secretary with a minimum of 4 years in litigation inside a reputable firm. The role is a maternity cover contract for 6 months, requiring strong document handling, diary management and client liaison.

Key tasks include dictaphone typing, pleadings preparation, court file organization, and coordination with counsel and clients. The ideal candidate has experience with Aderant, CourtOnline and CaseLines.

Qualifications

• Minimum 4 years' experience as a litigation secretary.
• Excellent knowledge of MS Word 2010 and Excel.
• Knowledge on Aderant Expert (CMS) accounting system.
• Knowledge on FileSite.
• Sound working knowledge of CourtOnline and CaseLines.
• Experience in High Court litigation (motion proceedings).
• Matric essential.

Responsibilities

• Dictaphone and copy-typing of a wide range of documents.
• Typing, formatting and collating notices and pleadings.
• Incorporating amendments to documents and verifying changes.
• Attend to issue pleadings, upload pleadings and sort pleadings.
• Organize court files on CourtOnline and CaseLines.
• Prepare resource, counsel and client files.
• Open new matters and liaise with clients on onboarding.
• Manage diary and communications in absence of professionals.
• General office and personal administration.
• Prepare pre-bills and billing memos and send to clients.
• Manage debtors and debt collection with accounts.
• FICA administration to ensure compliance.
• Liaise with clients, counsel and service providers when instructed.
• Assist in tender submissions and presentations.

Skills

Dictaphone

Copy typing

Diary management

Client liaison

Strong administration

Education

Matric

Secretarial diploma / legal secretarial diploma / paralegal

Tools

MS Word 2010

Excel

Aderant Expert (CMS)

FileSite

CourtOnline

CaseLines

Job description

Top Law Firm in Stellenbosch is hiring a Litigation Secretary with a minimum of 4 years in litigation inside a reputable firm. The role is a maternity cover contract for 6 months, requiring strong document handling, diary management and client liaison.

Key tasks include dictaphone typing, pleadings preparation, court file organization, and coordination with counsel and clients. The ideal candidate has experience with Aderant, CourtOnline and CaseLines.