Legal Secretary

Placements24; LegKraal Gate; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Provident fund

Professional development

Performance reviews

Exposure to diverse legal practice

Job summary

Placements24 is seeking a Legal Secretary in Mahikeng, North West to provide comprehensive administrative and secretarial support to a team of attorneys. This full-time office-based role requires excellent organizational skills, proficiency in legal terminology, and the ability to manage case files, calendars, and client communications.

The ideal candidate has at least 4 years of Legal Secretary/Assistant experience, top-notch typing, and a professional demeanor.

Qualifications

• Matriculation with relevant legal secretarial/administration qualification.
• Minimum of 4 years of experience as a Legal Secretary or Legal Assistant.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent typing speed and accuracy; strong command of Microsoft Office.
• Discretion with confidential information.
• Ability to work independently and in a team in Mahikeng.

Responsibilities

• Manage and maintain legal files, both physical and digital, ensuring accuracy and confidentiality.
• Schedule appointments, court dates, and client meetings, managing attorneys' calendars effectively.
• Answer phone calls, respond to emails, and manage general correspondence with clients, courts, and other parties.
• Prepare, format, and proofread legal documents, including pleadings, affidavits, contracts, and correspondence.
• Assist with legal research and factual investigations under the direction of attorneys.
• Handle the filing of documents with courts and other relevant authorities.
• Process incoming and outgoing mail and manage document management systems.
• Maintain office supplies and manage the reception area when necessary.
• Provide administrative support to the legal team as required.
• Ensure adherence to deadlines and firm procedures.

Skills

Typing speed

Microsoft Office

Legal terminology

Organizational skills

Communication skills

Education

Matriculation with Legal Secretarial/Administration

Tools

Microsoft Word

Excel

Outlook

Legal practice management software

Job description

About the Role Our client, a reputable law firm in Mahikeng, North West , is seeking an organized and efficient Legal Secretary to provide comprehensive administrative and secretarial support to their team of attorneys. This is a full-time, office-based position requiring exceptional organizational skills and a thorough understanding of legal procedures. The Legal Secretary will be responsible for managing case files, scheduling appointments, handling client communications, preparing legal documents, and ensuring the smooth day-to-day operation of the legal practice. The ideal candidate will possess excellent typing skills, proficiency in legal terminology, and a professional demeanor. This role is vital in supporting the efficient delivery of legal services to clients in the Mahikeng region. You will be an integral part of a supportive team environment, contributing to the firm's commitment to excellence and client satisfaction.

Key Responsibilities

• Manage and maintain legal files, both physical and digital, ensuring accuracy and confidentiality.
• Schedule appointments, court dates, and client meetings, managing attorneys' calendars effectively.
• Answer phone calls, respond to emails, and manage general correspondence with clients, courts, and other parties.
• Prepare, format, and proofread legal documents, including pleadings, affidavits, contracts, and correspondence.
• Assist with legal research and factual investigations under the direction of attorneys.
• Handle the filing of documents with courts and other relevant authorities.
• Process incoming and outgoing mail and manage document management systems.
• Maintain office supplies and manage the reception area when necessary.
• Provide administrative support to the legal team as required.
• Ensure adherence to deadlines and firm procedures.

Requirements

• Matriculation Certificate with relevant tertiary qualification in Legal Secretarial or Administration is highly desirable.
• Minimum of 4 years of experience as a Legal Secretary or Legal Assistant, preferably within a law firm environment.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent typing speed and accuracy, with strong command of Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional organizational and time-management skills.
• High level of discretion and ability to handle confidential information.
• Strong written and verbal communication skills.
• Professional and courteous demeanor.
• Ability to work independently and as part of a team in an office setting in Mahikeng, North West .
• Experience with legal practice management software is a plus.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to work within a well-established and respected law firm.
• Exposure to various areas of legal practice.
• Supportive and professional working environment.
• Regular performance reviews and potential for professional development.
• Contribution to provident fund.
• Stable employment with standard working hours.