Corporate Legal Secretary

Placements24; LegKraal Gate; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund

Professional development

Annual bonus

Career progression

Job summary

Placements24 is seeking an experienced Corporate Legal Secretary for a major entity in Mahikeng, North West. You will provide comprehensive secretarial support to the in-house legal team, manage calendars, prepare legal documents, and handle confidential information with discretion.

Key responsibilities include drafting documents, coordinating meetings, travel arrangements, and assisting with filings and billing.

Qualifications

• Proven experience as a Legal Secretary or in a similar administrative role.
• Excellent typing speed and document management skills.
• Strong understanding of legal terminology and procedures.
• Exceptional organisational and time management abilities.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Provide comprehensive secretarial and administrative support to the legal team, including managing diaries, scheduling meetings, and making travel arrangements.
• Draft, format, and proofread legal documents, correspondence, and reports with accuracy and speed.
• Manage incoming and outgoing mail, faxes, and emails, ensuring timely distribution.
• Maintain and organise legal filing systems, both physical and electronic.
• Prepare agendas, attend meetings, take minutes, and follow up on action items.
• Handle client communication and act as a liaison between the legal department and other internal/external stakeholders.
• Assist with the preparation of legal documents for filings and submissions.
• Manage confidential legal information with utmost discretion and integrity.
• Conduct basic legal research and gather information as required.
• Support the billing and expense reporting processes for the legal department.

Skills

Legal secretary experience

Typing speed

MS Office

Confidentiality

Communication skills

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a significant corporate entity operating within the industrial sector and based in Mahikeng, North West , is seeking an experienced and highly efficient Corporate Legal Secretary. This role is crucial for providing comprehensive administrative and secretarial support to the in-house legal department, ensuring the smooth and effective functioning of legal operations. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a strong understanding of legal terminology and procedures. We are looking for a proactive individual who can manage complex calendars, coordinate meetings, prepare legal documents, and maintain confidential information with the utmost discretion. This position offers a unique opportunity to work within a dynamic corporate environment, supporting key legal functions and contributing to the company's ongoing success in Mahikeng . Join a professional team that values dedication and efficiency.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the legal team, including managing diaries, scheduling meetings, and making travel arrangements.
• Draft, format, and proofread legal documents, correspondence, and reports with accuracy and speed.
• Manage incoming and outgoing mail, faxes, and emails, ensuring timely distribution.
• Maintain and organise legal filing systems, both physical and electronic.
• Prepare agendas, attend meetings, take minutes, and follow up on action items.
• Handle client communication and act as a liaison between the legal department and other internal/external stakeholders.
• Assist with the preparation of legal documents for filings and submissions.
• Manage confidential legal information with utmost discretion and integrity.
• Conduct basic legal research and gather information as required.
• Support the billing and expense reporting processes for the legal department.

Requirements

• Proven experience as a Legal Secretary or in a similar administrative role within a legal setting.
• Excellent typing speed and proficiency in word processing and document management software.
• Strong understanding of legal terminology, procedures, and documentation.
• Exceptional organisational and time management skills.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work effectively under pressure and meet deadlines.
• Experience in a corporate legal department is a strong advantage.

Benefits

• Competitive salary package commensurate with experience.
• Contribution towards medical aid and a retirement fund.
• Opportunities for professional development and training.
• A professional and supportive work environment in Mahikeng, North West .
• Annual bonus based on company and individual performance.
• Potential for career progression within the corporate structure.