Junior Reservations Agent

Fairmont; Cape Town; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Fairmont Cape Grace in Cape Town seeks a Junior Reservations Agent to handle room bookings and guest inquiries, ensuring a memorable stay. You will respond to calls and emails, calculate quotes, and coordinate with departments to deliver top-tier service.

The role requires strong English communication, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Shift work is required.

Qualifications

• Must have Grade 12 or equivalent.
• Hospitality management qualification is strongly recommended.
• Proficiency in English (verbal, written, reading).

Responsibilities

• Handle accommodation bookings for Cape Grace, a Fairmont Managed Hotel.
• Respond to enquiries via telephone and email about hotel products and services.
• Quote room rates based on guest requirements and ensure accurate bookings.
• Coordinate deposits and payments with accounts and front office.
• Coordinate with other departments to maintain guest service excellence.
• Maintain knowledge of hotel facilities, services, and hours of operation.

Skills

Sales skills

Guest service

Communication

English proficiency

Education

Grade 12

Hospitality management qualification

Tools

Opera Property Management System

Microsoft Office

TARS

Job description

Reservations Agents are responsible for selling the rooms and services of the Cape Grace and preparing all details to ensure the stay of our guests will become a memorable moment in the heart. A Reservations Agent is an ambassador for our hotel and for our Brand, where the engaging and anticipative service you provide over the telephone and email will make our guests feel valued and reflect the exceptional hotel experience to come.

Responsibilities

• Responsible for accommodation booking for Cape Grace, A Fairmont Managed Hotel.
• Responds to enquiries about hotel products and services over the telephone, email, etc.
• Determines guest’s needs and quotes the appropriate room and rate as per requirements.
• Books reservation with most accurate information to ensure exceeding guest’s expectations.
• Arranges accommodation, special requests and activity requirements for leisure, corporate and wholesaler’s guests.
• Has a general understanding of Groups - including cut off dates, blocking and booking policies and procedures.
• Acts in accordance with the standards, conforms to the policies and procedures.
• High communication skills verbal and written. Perfect use of English.
• Co-operates, co-ordinates and communicates with all other departments to ensure highest level of Guest service satisfaction.
• Ensures knowledge of all facilities, services and hours of operation in order to respond confidently and effectively to inquiries.
• Consistently demonstrates a commitment to personal Guest Service excellence and profitably through special duties as assigned.
• Adheres to and promotes all Company Health & Safety policies and procedures to ensure a safe work environment.
• Promotes and practices all organizational values of teamwork, mutual respect, integrity and empowerment among all co-workers
• To be detail focussed in the performance of all tasks relating to the reservations process i.e. accurate bookings and guest confirmations
• Manage and follow up on all deposit payments in line with the FIT terms and conditions and ensure that payments are received on time and communicated to the accounts department and front office prior to the guest or group arrival.
• General Data capture and system maintenance of various fields in our operating system which may be duplicated.
• Assist the Reservations Manager with any administration requirements or upcoming projects.
• Other duties as assigned

Qualifications

• Grade 12 or equivalent
• A Hospitality Management qualification is a strong recommendation.
• Previous experience in similar positions and customer service would be advantageous.
• Proficiency in English (Verbal, Written, Reading), second language is an asset
• Proven abilities in developing and nurturing interpersonal relationships with guests, colleagues and suppliers.
• Demonstrated experience using:
  • Opera Property Management System
  • Microsoft Office Suite to at least Intermediate level
  • Previous experience on TARS would be advantageous.
• Above average Numerical skills
• Above average ability to communicate at all levels of the organization.
• Must possess outstanding Sales skills, guest service skills, professional presentation and sophisticated communication skills.
• Must be able to handle multitude of tasks in an intense, ever-changing environment while remaining calm, collective and accurate.
• Must be flexible in terms of working hours (Shift work)

Additional Information

EMPLOYMENT EQUITY

We as a company are committed to diversity and inclusion. Our Employment Equity Plan and Targets will be considered during the recruitment process. We welcome applications from individuals with disabilities and diverse backgrounds.

Junior Reservations Agent Cape Town, Western Cape, South Africa