Junior Finance Assistant – NxaTel

NxaTel; Pretoria; On-site; ZAR 96,000 - 116,000; Full time

Job summary

Nxatel is seeking a reliable Junior Finance Assistant to support daily financial and administrative operations from Menlo Park, Gauteng. The role covers billing, receivables, collections, stock, assets, pricing, and procurement, with primary responsibility for supplier and payables administration.

The ideal candidate is organised, detail-oriented and capable of working with numbers, meeting deadlines, and maintaining accuracy and professional service.

Qualifications

• Matric certificate or equivalent.
• Finance/Accounting/Bookkeeping/Business Admin qualification is advantageous.
• Experience in finance administration, debtors, creditors, billing, procurement or bookkeeping is advantageous.
• Basic knowledge of invoicing, payment allocations, reconciliations, debtors and creditors.
• Strong Excel, Word, email, numerical and data-capturing skills.
• Experience with Zoho Books/Billing/Inventory/Expense or similar systems is advantageous.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information responsibly.

Responsibilities

• Billing and revenue administration support.
• Process monthly customer billing and generate invoices.
• Post approved invoice upload files and check invoices for accuracy.
• Capture receipts and allocate payments; maintain debtor records.
• Assist with collections and follow-ups; update related reports.
• Supplier and payables administration; process invoices and payment schedules.
• Maintain supplier records and reconcile statements; respond to queries.
• Stock and asset administration; assist with counts and reconciliations.
• Pricing and cross-functional support; maintain pricing records and communicate changes.
• Procurement and administrative support; maintain organised records and support departments.
• Follow finance controls and complete other duties as needed.

Skills

Attention to detail

Communication skills

Numerical skills

Data capture

Confidential information handling

Organisational skills

Education

Matric certificate

Finance / Accounting / Bookkeeping / Business Admin qualification

Tools

Excel

Word

Zoho Books

Zoho Billing

Zoho Inventory

Zoho Expense

Job description

Junior Finance Assistant – NxaTel

Menlo Park, South Africa | Contract | Posted on 31/01/2026

Job Information

• Date Opened 31/01/2026
• Job Type Contract
• Industry Finance & Billing
• Work Experience 1-3 years
• Salary 9500
• City Menlo Park
• Province Gauteng
• Country South Africa
• Postal Code 0060

About Us

Nxatel is a Modern Unified communication platform, for Small and Medium businesses. That allows you to get local numbers from over 10+ African countries to use on any device. It’s easy to set-up you just need is 3 minutes and you gain access to the cloud phone system, virtual meetings, team chats and cloud storing all in a secure platform

Job Description

Junior Finance Assistant – NxaTel

Role Overview

NxaTel is looking for a reliable, detail-oriented, and accountable Junior Finance Assistant to support the company’s daily financial and administrative operations. The role assists with billing, receivables, collections, stock, assets, pricing, and procurement, while taking primary responsibility for supplier and payables administration. The successful candidate must be organised, comfortable working with numbers, able to meet deadlines, and committed to accuracy and professional service.

Key Responsibilities

• Billing and Revenue Administration Support
• Assist with preparing and processing monthly customer billing.
• Generate and post approved invoice upload files.
• Check invoices, subscriptions, credit notes, and billing records for accuracy.
• Capture customer receipts and allocate payments correctly.
• Maintain accurate debtor and customer account records.
• Assist with collections and professional payment follow-ups.
• Update billing, collections, credit note, and overdue account reports.
• Prepare the weekly Top 20 Overdue Clients Report.
• Assist with reconciling third-party customer expenses.
• Investigate billing and payment-allocation discrepancies.
• Escalate disputed, high-risk, or unresolved accounts.
• Respond to billing-related customer queries professionally and timeously.
• Supplier and Payables Administration – Primary Responsibility
• Capture and process supplier invoices accurately.
• Check invoices against quotations, purchase orders, approvals, and delivery documents.
• Prepare supplier payment schedules and payments for approval.
• Maintain accurate supplier records and payment information.
• Reconcile supplier statements and investigate discrepancies.
• Follow up on missing invoices, statements, credit notes, and supporting documents.
• Capture supplier credits and adjustments correctly.
• Check for duplicate invoices and prevent duplicate payments.
• Respond to supplier account and payment queries professionally.
• Maintain complete and organised supplier documentation.
• Escalate disputed, unsupported, overdue, or irregular transactions.
• Follow all payment approval and financial control procedures.
• Stock and Asset Administration
• Capture stock purchases, movements, allocations, returns, and usage.
• Assist with stock counts, reconciliations, and variance reporting.
• Maintain accurate stock and asset records.
• Support the management of the company asset register.
• Work with IT and Operations to record, tag, assign, and track assets.
• Update records when assets are issued, returned, transferred, damaged, lost, or disposed of.
• Maintain supporting documents for all stock and asset transactions.
• Report missing, damaged, or unaccounted-for stock and assets.
• Pricing and Cross-Functional Support
• Maintain accurate customer, supplier, product, and service pricing records.
• Capture and communicate approved pricing changes.
• Assist with checking quotations, pricing schedules, supplier costs, and billing information.
• Prepare financial information and supporting reports for management.
• Work with Sales, Support, Service Delivery, Operations, and other teams to resolve finance-related matters.
• Escalate pricing discrepancies or unauthorised changes.
• Ensure financial information is accurate and shared only with authorised parties.
• Procurement and Administrative Support
• Request and collect supplier quotations.
• Assist with quotation comparisons and procurement documentation.
• Ensure procurement requests follow the approved process.
• Support purchase approvals by collecting the required documentation.
• Maintain organised finance, procurement, supplier, stock, and asset records.
• Provide general finance and administrative support.
• Capture and file records across approved company systems.
• Follow company policies, standard operating procedures, and financial controls.
• Complete other reasonable finance and administrative duties assigned by management.

Minimum Requirements

• Matric certificate.
• A Finance, Accounting, Bookkeeping, or Business Administration qualification will be advantageous.
• Previous experience in finance administration, debtors, creditors, billing, procurement, or bookkeeping will be advantageous.
• Basic knowledge of invoicing, payment allocations, reconciliations, debtors, and creditors.
• Good Microsoft Excel, Word, email, numerical, and data-capturing skills.
• Experience with Zoho Books, Zoho Billing, Zoho Inventory, Zoho Expense, or similar systems will be advantageous.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information responsibly.

Requirements

Skills and Attributes

• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Accountability, reliability, and task ownership.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication and customer service.
• Practical problem-solving and analytical skills.
• Strong record-keeping and document-management ability.
• Integrity and respect for confidential information.
• Ability to follow processes and work across departments.
• Positive attitude and willingness to learn.

Performance Expectations

The Junior Finance Assistant Will Be Expected To

• Complete assigned tasks accurately and on time.
• Maintain