Invoicing Clerk (Finance)

AtripleA recruitment & temps; Gauteng; On-site; ZAR 167,400 - 223,200; Full time

Job summary

A recruitment agency in Gauteng is seeking an experienced individual for an invoicing role. The ideal candidate will have a minimum of 3 years' relevant experience, proficient in Pastel Accounting Software, and possess strong organizational and communication skills. Responsibilities include verifying quotations, preparing invoices, and maintaining financial documentation, all while ensuring accuracy and deadlines. Interested candidates should send their CV and latest pay slip to the provided email address.

Qualifications

• Minimum of 3 years' experience in invoicing or similar role.
• Basic financial/accounting experience required.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Verify quotations and submit for approval.
• Prepare invoices and manage partner communications.
• Maintain accurate financial documentation and records.

Skills

Verbal and written communication

Time management

Attention to detail

Multi-tasking

Interpersonal skills

Education

Matric

Tools

Pastel Accounting Software

Microsoft Excel

Job description

Key Responsibilities

• Verify quotations received by Partners according to a pricelist
• Add the quotation to the relevant Excel Spreadsheet
• Submit the quotation to the Finance Manager for approval and sign off
• Once approved by Finance Manager prepare approved Ubuntu quotation
• Send an email to Partner to request an invoice for the relevant PO
• Prepare project sheet and send to Administration Clerk to issue a PO number
• Once partner invoice is received, verify that the pricing is correct and update on the relevant database
• Capture GRV for the Partner on accounting system (Pastel)
• Ensure that Partner details are correct by referring to the relevant Purchase Order
• Prepare/ process invoice for Partner
• Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator
• Update final project sheet and send to Creditors Clerk
• Update invoice details on Ubuntu database, portal and relevant spreadsheet
• Scan and email invoices to Financial Administration to send to Partner
• Liaise with Partner in terms of queries/ discrepancies as and when required
• Should it be required on month end - follow up on outstanding invoices with Partner
• Any relevant administrative duties as and when required

Minimum Requirements

• Matric Essential
• Minimum of 3 years' relevant experience in invoicing and/or similar role
• Basic financial/ accounting experience
• Pastel Accounting Software
• Good verbal and written communication skills
• Microsoft Office Suite - Intermediate Level - Excel important
• Ability to multi-task and work under pressure
• Organised, Good time management skills
• Honest and reliable
• Punctual, Accurate and Strong attention to detail
• Analytical
• Deadline driven
• Strong interpersonal skills (with customers, suppliers and team members)

Send your CV and latest pay slip to [e-mail]

ATripleA Recruitment and Temps

www.aaaa.co.za