Invoicing and Financial Clerk (Finance)

AtripleA recruitment & temps; Gauteng; On-site; ZAR 167,400 - 256,680; Full time

Job summary

A recruitment agency is seeking an Invoicing and Financial Clerk in Gauteng, South Africa. This role involves verifying partner quotations, processing invoices, and managing related administrative duties. Candidates should have at least 3 years of experience in invoicing or a similar role, along with good financial and organizational skills. Familiarity with Pastel Accounting Software and proficiency in Microsoft Excel is essential. Attention to detail and strong communication skills are crucial for success in this position.

Qualifications

• Minimum of 3 years' experience in invoicing or similar role.
• Basic financial/accounting experience required.
• Own transport necessary.

Responsibilities

• Verify and process partner quotations and invoices.
• Capture GRV and update databases accurately.
• Prepare documents for filing and ensure payment processing.

Skills

Good verbal and written communication skills

Ability to multi-task and work under pressure

Organised with good time management skills

Strong interpersonal skills

Analytical

Attention to detail

Education

Matric

Tools

Pastel Accounting Software

Microsoft Office Suite

Job description

Our client in the Telecoms Industry is looking to hire an Invoicing and Financial Clerk.

Duties and Responsibilities

• Verify quotations received by Partners according to a pricelist
• Add the quotation to the relevant Excel Spreadsheet
• Submit the quotation to the Finance Manager for approval and sign off
• Once approved by Finance Manager prepare approved company quotation
• Send an email to Partner to request an invoice for the relevant PO
• Prepare project sheet and send to Administration Clerk to issue a PO number
• Once partner invoice is received, verify that the pricing is correct and update on the relevant database
• Capture GRV for the Partner on accounting system (Pastel)
• Ensure that Partner details are correct by referring to the relevant Purchase Order
• Prepare/process invoice for Partner
• Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator
• Update final project sheet and send to Creditors Clerk
• Update invoice details on Company database, portal, and relevant spreadsheet
• Scan and email invoices to Financial Administration to send to Partner
• Liaise with Partner in terms of queries/discrepancies as and when required
• Should it be required on month end, follow up on outstanding invoices with Partner
• Any relevant administrative duties as and when required

Requirements

• Matric Essential
• Minimum of 3 years' relevant experience in invoicing and/or similar role
• Basic financial/accounting experience
• Pastel Accounting Software
• Good verbal and written communication skills
• Microsoft Office Suite – Intermediate level, Excel important
• Ability to multi‑task and work under pressure
• Organised, good time management skills
• Honest and reliable
• Punctual, accurate and strong attention to detail
• Analytical
• Deadline driven
• Strong interpersonal skills (with customers, suppliers, and team members)
• Own transport

Apply

To apply, use the link: http://aaaa.co.za/submit-your-cv/