Inventory Controller

Kendrick Recruitment; LegKraal Gate; On-site; ZAR 260,000 - 380,000; Full time

Benefits offered by this job

Live-out position

Job summary

Kendrick Recruitment seeks a meticulous Inventory Controller for a renowned 5-star boutique hotel in the Gardens area of Cape Town. You will oversee stock across beverage, food, spa retail, galleries, housekeeping amenities, and equipment, ensuring accuracy and audit readiness at property level.

The role requires strong systems knowledge, experience with luxury hospitality inventory, and the ability to supervise Storeman and Administrator functions. Cape Town preference noted.

Qualifications

• 2–4 years’ experience in hospitality inventory or multi-department stock management within a luxury hotel environment
• Hands‑on experience with inventory systems (MyStock/MyInventory/Sage)
• Experience with POS systems in hospitality environments
• Strong analytical and numerical ability with attention to detail
• Capable of supervising Storeman and Administrator functions

Responsibilities

• Inventory Governance & Controls: Oversee daily stock movements across all departments and ensure SOP compliance
• Verify all transactions including POs, GRNs, transfers, wastage, credits, and issues
• Reject and correct inaccuracies before daily cut-off
• Maintain item master data, unit of measure, cost, and VAT categorisation
• Reconciliation & Reporting: Reconcile POS sales against inventory depletion across bar, spa retail, and gallery operations
• Investigate consumption discrepancies on the same day
• Lead mid-month and month-end stock counts with blind counts for high-risk areas
• Compile month-end reporting packs with opening/closing balances, purchases, issues, transfers, wastage, and variance reports
• Purchasing & Receiving: Validate purchasing requests against budgets, PAR levels, and ROP settings
• Oversee GRN accuracy and three-way matching
• Confirm supplier credits are correctly raised and reconciled
• Risk, Compliance & Audit: Maintain separation of duties across processes
• Keep complete digital document trails and enforce physical controls
• Support audits with accurate records

Skills

Stock management

Analytical ability

Attention to detail

Communication

Staff supervision

Education

Finance / Accounting / Hospitality Management qualification

Tools

MyStock

MyInventory

Sage Inventory

TallOrder (POS)

Job description

Inventory Controller – 5-Star Boutique Hotel & Restaurant – Cape Town

Kendrick Recruitment is currently seeking a meticulous and systems-driven Inventory Controller for a celebrated 5-star boutique hotel situated in the Gardens area of Cape Town, forming part of a highly regarded South African hospitality group.

This is a senior, detail-intensive role overseeing all stock-holding departments across the property, including beverage, food, spa retail, galleries, housekeeping amenities, and operational equipment. The successful candidate will be responsible for maintaining inventory accuracy at property level, ensuring all data is complete, audit-ready, and aligned with group standards.

Please note: Candidates currently based in Cape Town will be given strong preference.

Minimum Requirements:

Relevant qualification in Finance, Accounting, Hospitality Management, or a related field advantageous

Minimum of 2–4 years’ experience in hospitality inventory or multi-department stock management within a luxury hotel environment

Previous luxury hospitality experience essential

Hands‑on experience with MyStock, MyInventory, Sage Inventory, or similar systems

Strong understanding of hospitality operations across Food & Beverage, Housekeeping, Spa, and Retail

Experience working with POS systems such as TallOrder or similar

Strong analytical and numerical ability with excellent attention to detail

Ability to supervise and direct Storeman and Administrator functions

Excellent communication and cross-departmental collaboration skills

Stable work history with contactable references

Key Responsibilities:

Inventory Governance & Controls

Oversee all daily stock movements across all departments and ensure full SOP compliance

Verify all transactions including Purchase Orders, GRNs, transfers, wastage, credits, and issues

Reject and correct inaccuracies before daily cut-off

Maintain accurate item master data, unit of measure, cost, and VAT categorisation

Reconciliation & Reporting

Reconcile POS sales against inventory depletion across bar, spa retail, and gallery operations

Investigate all consumption discrepancies on the same day

Lead mid-month and month-end stock counts, ensuring blind counts for high‑risk areas

Compile month-end reporting packs including opening and closing balances, purchases, issues, transfers, wastage, and variance reports

Purchasing & Receiving

Validate purchasing requests against departmental budgets, PAR levels, and ROP settings

Oversee GRN accuracy and three‑way matching between Purchase Orders, delivery notes, and invoices

Confirm all supplier credits are correctly raised and reconciled

Risk, Compliance & Audit

Maintain full separation of duties across request, capture, approval, and issue functions

Keep complete digital document trails across all inventory transactions

Enforce physical controls including locked storage, key registers, and access control

Support internal and external audits with accurate and complete records

Package:

Market‑related salary (details shared with shortlisted candidates)Live‑out position