Inventory Controller - Thabazimbi

Craven Cottage CC; Thabazimbi; On-site; ZAR 279,000 - 390,600; Full time

Job summary

Craven Cottage CC in Thabazimbi seeks an Inventory Controller to oversee all stock movements and ensure compliance with SOPs. The role requires managing the month-end process and validating purchases against departmental budgets. Strong analytical abilities and experience in hospitality inventory management are essential.

Applicants should have a Grade 12 qualification and 2-4 years in inventory control or related fields, ensuring accuracy and compliance with internal processes.

Qualifications

• At least 2–4 years’ experience in hospitality inventory or multi-department stock management.
• Ability to supervise and direct Storeman & Administrator functions.
• High accuracy and disciplined follow-through.

Responsibilities

• Oversee daily stock movements across all departments.
• Reconcile POS sales vs inventory depletion.
• Lead month-end stock counts.
• Manage month-end inventory reporting.

Skills

Analytical ability

Numerical ability

Inventory management

Hospitality operations understanding

Leadership

Education

Grade 12

Formal qualification

Tools

MyStock / MyInventory

POS systems (TallOrder or similar)

Job description

Duties:

Inventory Governance & Daily Controls:

Oversee all daily stock movements across all departments.

Ensure full SOP compliance at all times.

Verify all transactions captured by the Inventory Administrator, including:

• Purchase Orders
• GRNs
• Transfers (Internal & External)
• Wastage / Write Off
• Credit
• Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

Sales vs Consumption Reconciliation (High‑Risk Areas):

Reconcile POS sales vs inventory depletion for:

• Bar (Minibar, Game Drive & Sales)
• Gallery & Creative Lab Retail
• Spa Retail

Validate recipe‑linked items for correct depletion (cocktails, pouring).

Investigate all consumption discrepancies same‑day.

Enforce “no replenishment without reconciliation” per SOP.

Transfers, Issues, Wastage & Credit Management:

Verify all transfers include correct documentation.

• Signatures
• Matched values

Ensure all departmental issues are supported by usage sheets.

Validate all wastage entries and ensure proper authorisation.

Confirm supplier credits are correctly raised and reconciled.

Purchase Order Controls & Budget Alignment:

Validate purchasing requests against:

• Department budgets
• Approved PAR levels
• Min/Max or ROP settings

Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.

Notify Group Inventory Manager of unusual changes or irregularities.

Receiving, Storage & Storeroom Integrity (via Storeman)

Oversight of:

• GRN accuracy and 3‑way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits

Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance.

Cycle Counts & Full Stock Counts:

Lead mid‑month and month‑end counts.

Ensure blind counts for high‑risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).

Investigate variances using movement logs, POS data, GRNs, and usage patterns.

Ensure all variances are fully explained and approved.

Month‑End Process & Reporting:

Manage Month End Process for all inventory locations in cooperation with all HODs.

Compile month‑end reporting pack including:

• Opening & closing balances
• Purchases
• Issues & transfers
• Wastage
• Sales vs consumption summaries
• Variance reports
• Count sheets

Compile an Inventory Workbook.

Obtain final sign‑off from Finance & the Group Inventory Manager.

Master Data, Pricing & System Integrity:

Maintain accurate item master data in MyStock / MyInventory / Sage Inventory.

Submit item creation/change requests via approved workflow.

Ensure selling prices comply with margin policy.

Risk, Compliance & Audit Controls:

Maintain separation of duties across request → capture → approval → issue.

Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits).

Enforce physical controls: locked cages, CCTV coverage, key registers.

Support internal and external audits with accurate records.

Requirements:

• Grade 12
• A formal qualification
• At least 2–4 years’ experience in hospitality inventory or multi‑department stock management
• Strong analytical and numerical ability
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
• Ability to supervise and direct Storeman & Administrator functions
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)
• High accuracy and disciplined follow‑through
• Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management