Inventory Controller

JVR Software; Cape Town; On-site; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Market-related salary

Live-out position

Job summary

Kendrick Recruitment is seeking a meticulous Inventory Controller for a prestigious 5-star boutique hotel in the Gardens area of Cape Town. You will oversee stock across hospitality departments, ensure accuracy, and drive audit readiness in line with group standards.

The role is senior and systems-driven, with strong emphasis on SOP compliance, data integrity, and cross-department collaboration. Preference will be given to candidates based in Cape Town and familiar with luxury hospitality

Qualifications

• Minimum of 24 years experience in hospitality inventory or multi-department stock management within a luxury hotel environment.
• Previous luxury hospitality experience essential.
• Hands-on experience with MyStock, MyInventory, Sage Inventory, or similar systems.
• Strong understanding of hospitality operations across Food & Beverage, Housekeeping, Spa, and Retail.
• Experience working with POS systems such as TallOrder or similar.

Responsibilities

• Oversee all daily stock movements across all departments and ensure full SOP compliance.
• Verify all transactions including Purchase Orders, GRNs, transfers, wastage, credits, and issues.
• Reject and correct inaccuracies before daily cut-off.
• Maintain accurate item master data, unit of measure, cost, and VAT categorisation.

Skills

Inventory management

Analytical skills

Attention to detail

Cross-functional work

Staff supervision

SOP compliance

POS familiarity

Budgeting awareness

Education

Finance/Accounting or Hospitality

Tools

MyStock

MyInventory

Sage Inventory

TallOrder POS

Job description

Inventory Controller 5-Star Boutique Hotel & Restaurant Cape Town

Kendrick Recruitment is currently seeking a meticulous and systems-driven Inventory Controller for a celebrated 5-star boutique hotel situated in the Gardens area of Cape Town, forming part of a highly regarded South African hospitality group.

This is a senior, detail-intensive role overseeing all stock-holding departments across the property, including beverage, food, spa retail, galleries, housekeeping amenities, and operational equipment. The successful candidate will be responsible for maintaining inventory accuracy at property level, ensuring all data is complete, audit-ready, and aligned with group standards.

Please note: Candidates currently based in Cape Town will be given strong preference.

Minimum Requirements:

• Relevant qualification in Finance, Accounting, Hospitality Management, or a related field advantageous
• Minimum of 24 years experience in hospitality inventory or multi-department stock management within a luxury hotel environment
• Previous luxury hospitality experience essential
• Hands-on experience with MyStock, MyInventory, Sage Inventory, or similar systems
• Strong understanding of hospitality operations across Food & Beverage, Housekeeping, Spa, and Retail
• Experience working with POS systems such as TallOrder or similar
• Strong analytical and numerical ability with excellent attention to detail
• Ability to supervise and direct Storeman and Administrator functions
• Excellent communication and cross-departmental collaboration skills
• Stable work history with contactable references

Key Responsibilities:

Inventory Governance & Controls

• Oversee all daily stock movements across all departments and ensure full SOP compliance
• Verify all transactions including Purchase Orders, GRNs, transfers, wastage, credits, and issues
• Reject and correct inaccuracies before daily cut-off
• Maintain accurate item master data, unit of measure, cost, and VAT categorisation

Reconciliation & Reporting

• Reconcile POS sales against inventory depletion across bar, spa retail, and gallery operations
• Investigate all consumption discrepancies on the same day
• Lead mid-month and month-end stock counts, ensuring blind counts for high-risk areas
• Compile month-end reporting packs including opening and closing balances, purchases, issues, transfers, wastage, and variance reports

Purchasing & Receiving

• Validate purchasing requests against departmental budgets, PAR levels, and ROP settings
• Oversee GRN accuracy and three-way matching between Purchase Orders, delivery notes, and invoices
• Confirm all supplier credits are correctly raised and reconciled

Risk, Compliance & Audit

• Maintain full separation of duties across request, capture, approval, and issue functions
• Keep complete digital document trails across all inventory transactions
• Enforce physical controls including locked storage, key registers, and access control
• Support internal and external audits with accurate and complete records

Package:

• Market-related salary (details shared with shortlisted candidates)
• Live-out position