Inventory Controller - 5* Boutique Hotel & Restaurant - Cape Town | Lb

HotelJobs; Cape Town; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Live-out position

Job summary

Kendrick Recruitment is seeking an experienced Inventory Controller for a prestigious 5-star boutique hotel in Cape Town. The role covers all stock-holding departments from F&B to spa and retail, ensuring accuracy, audit readiness, and adherence to group standards.

Ideal candidates have 2–4 years in hospitality inventory management, hands-on with systems like MyStock/MyInventory/Sage, and strong analytical and cross-department collaboration skills. Live-out position available.

Qualifications

• Experience in hospitality inventory or multi-department stock management in a luxury hotel environment
• Hands-on experience with inventory systems such as MyStock, MyInventory or Sage Inventory
• Strong analytical and numerical ability with high accuracy and disciplined follow-through
• Ability to supervise Storeman and Administrator functions
• Stable work history with contactable references

Responsibilities

• Oversee all daily stock movements across departments and ensure SOP compliance
• Verify transactions including POs, GRNs, transfers, wastage, credits and issues
• Reject and correct inaccuracies before daily cut-off
• Maintain item master data, UOM, cost and VAT categorisation
• Reconcile POS sales against inventory depletion across outlets
• Lead mid-month and month-end stock counts and prepare full month-end packs
• Validate purchasing requests against budgets, PAR levels and ROP settings
• Oversee GRN accuracy and three-way matching (PO, delivery note, invoice)
• Ensure separation of duties and complete digital audit trails
• Support internal and external audits with accurate records

Skills

Inventory management

Analytical thinking

Attention to detail

Cross-functional collaboration

People supervision

Communication skills

Education

Finance/Accounting or Hospitality qualification

Tools

MyStock

MyInventory

Sage Inventory

TallOrder or similar POS

Job description

Inventory Controller - 5-Star Boutique Hotel & Restaurant - Cape Town Kendrick Recruitment is searching for a meticulous and systems-driven Inventory Controller for a celebrated 5-star boutique hotel in the Gardens neighbourhood of Cape Town, forming part of a well-regarded South African hospitality group. This is a senior, detail-intensive role covering all stock-holding departments across the property - from beverage and food to spa retail, housekeeping amenities, galleries and operational equipment. The successful candidate will be the custodian of inventory accuracy at property level, ensuring all data is complete, audit-ready and aligned to group standards.

Please note: Candidates currently based in Cape Town will be given strong preference.

Minimum Requirements

• Relevant qualification in Finance, Accounting, Hospitality Management or a related field advantageous
• Minimum 2 to 4 years' experience in hospitality inventory or multi-department stock management within a luxury hotel environment - essential
• Hands-on experience with MyStock, MyInventory, Sage Inventory or similar systems
• Strong understanding of hospitality operations across F&B, Housekeeping, Spa and Retail
• Solid experience with POS systems (TallOrder or similar)
• Strong analytical and numerical ability with high accuracy and disciplined follow-through
• Ability to supervise and direct Storeman and Administrator functions
• Excellent communication and cross-departmental collaboration skills
• Stable work history with contactable references

Key Responsibilities

• Inventory Governance & Controls
• Oversee all daily stock movements across all departments and ensure full SOP compliance
• Verify all transactions including Purchase Orders, GRNs, transfers, wastage, credits and issues
• Reject and correct inaccuracies before daily cut-off
• Maintain accurate item master data, UOM, cost and VAT categorisation
• Reconciliation & Reporting
• Reconcile POS sales against inventory depletion across bar, spa retail and gallery
• Investigate all consumption discrepancies same-day
• Lead mid-month and month-end stock counts, ensuring blind counts for high-risk areas
• Compile full month-end reporting packs including opening and closing balances, purchases, issues, transfers, wastage and variance reports
• Purchasing & Receiving
• Validate purchasing requests against departmental budgets, PAR levels and ROP settings
• Oversee GRN accuracy and three-way matching (PO, delivery note and invoice)
• Confirm all supplier credits are correctly raised and reconciled
• Risk; Compliance & Audit
• Maintain full separation of duties across request, capture, approval and issue
• Keep complete digital document trails across all inventory transactions
• Enforce physical controls including locked storage, key registers and access control
• Support internal and external audits with accurate, complete records

Package

• Market-related salary (details shared with shortlisted candidates)
• Live-out position