Internal Operations Coordinator & HR - Epping, Cape Town

The Legends Agency; Cape Town; On-site; ZAR 360,000 - 540,000; Full time

Job summary

The Legends Agency in Cape Town seeks an Internal Operations Coordinator & HR to take charge of day-to-day operations, dispatch, rentals and HR administration in a fast-moving manufacturing environment. You will own scheduling, payroll inputs, recruitment, and compliance with Labour Relations Act.

Ideal candidates have 4+ years in operations coordination or logistics, 2+ years in SA HR admin, and hands-on experience with Google Workspace and task management tools. Afrikaans is a plus.

Qualifications

• 4+ years of experience in operations coordination, logistics, or office management in a fast-moving environment.
• 2+ years running HR administration in a South African business.
• Hands-on experience scheduling deliveries, drivers, teams, or installations.

Responsibilities

• Own the master operations calendar to schedule deliveries, collections, installations, rentals, driver and vehicle use, and staff availability.
• Run hands-on dispatch operations using pre-dispatch checklists and ensure payment clearance from Finance before dispatch.
• Quote, invoice, and manage the calendar for rentals, inspect returned assets, log conditions, and schedule repairs.
• Serve as the hub for internal communication, tracking tasks, maintaining an issues log, and running daily morning check-in meetings.
• Coordinate recruitment, onboarding, and disciplinary processes in alignment with Labour Relations Act and company code.
• Manage vehicle licensing, equipment service bookings, and statutory compliance including UIF, COIDA, and health and safety requirements.

Skills

Operations coordination

Logistics coordination

Office management

HR administration

Payroll inputs

Tools

Google Workspace

Spreadsheets

Todoist

Job description

Internal Operations Coordinator & HR - Epping, Cape Town

Take full control of day-to-day operations, dispatch, rentals, and HR administration in a fast-moving manufacturing environment.

About Our Client

The client manufactures, rents, and installs tents for local and export markets. Based in Epping, Cape Town, the business combines office and factory floor operations to deliver products and services across multiple channels.

The Role:

This role acts as the central control point for daily operations, managing schedules, dispatches, rentals, and transport coordination. It also owns all HR administration and people processes to maintain statutory compliance and operational consistency across the business.

Key Responsibilities

Demonstrate at least 4 years of experience in operations coordination, logistics, or office management, alongside 2+ years running HR administration in a South African business.

Own the master operations calendar to schedule deliveries, collections, installations, rentals, driver and vehicle use, and staff availability.

Run hands-on dispatch operations using pre-dispatch checklists and ensure no items leave without cleared payment confirmation from Finance.

Quote, invoice, and manage the calendar for rentals, inspect returned assets, log conditions, and schedule repairs.

Serve as the hub for internal communication, tracking tasks, maintaining an issues log, and running daily morning check-in meetings.

Maintain complete employee files, track leave and attendance, and prepare monthly payroll inputs for Finance.

Coordinate recruitment, onboarding, and disciplinary processes in alignment with the Labour Relations Act and company code.

Manage vehicle licensing, equipment service bookings, and statutory compliance including UIF, COIDA, and health and safety requirements.

About You

4+ years of experience in operations coordination, logistics, or office management in manufacturing, events, construction, or a similar fast-moving environment.

2+ years of experience running HR administration in a South African business.

Hands-on experience scheduling deliveries, drivers, teams, or installations.

Working knowledge of the BCEA, LRA, UIF, and COIDA.

Strong proficiency with Google Workspace, spreadsheets, shared calendars, and task management tools like Todoist.

Exceptionally organised with strong problem-solving, record-keeping, and communication skills.

Advantageous: HR or labour relations qualification.

Advantageous: Fluency in Afrikaans and/or isiXhosa.

Advantageous: Valid drivers licence.

Advantageous: First aid or health and safety representative training.