INTERN - ADMINISTRATION

The IIE Tertiary; South Africa; On-site; ZAR 100,000 - 156,000; Full time

Job summary

IIE Rosebank International is seeking an energetic Graduation Administrator to support the planning and delivery of graduation ceremonies. You will coordinate stakeholders, maintain schedules and manage graduate and guest information to ensure timely, accurate execution.

Responsibilities include coordinating awards, certificates and ceremony logistics, responding to queries with professionalism, and providing on-the-day support.

Qualifications

• Grade 12 qualification is required; relevant tertiary qualification in Administration, Events Management, Hospitality, or related field advantageous.
• Strong administrative and organisational skills are essential.

Responsibilities

• Provide general administrative support for graduation planning and coordination.
• Maintain graduation planning schedules, trackers, records and documentation.
• Coordinate with internal and external stakeholders and follow up on outstanding actions.
• Assist with managing and updating graduate and guest information.
• Support graduation-related communication and distribution of information to relevant stakeholders.
• Assist with the preparation and coordination of awards, certificates and ceremony materials.
• Support logistical arrangements before and during graduation ceremonies.
• Assist with venue, seating, guest, graduate and programme-related arrangements.
• Maintain accurate records and ensure information is captured and updated timeously.
• Respond to graduate and guest queries in a professional and customer-focused manner.
• Provide on-the-day administrative support during graduation ceremonies.

Skills

Administrative skills

Organizational skills

Customer service

Communication skills

Education

Grade 12 qualification

Tertiary qualification in Administration/Events/Hospitality

Job description

Join Our Team at IIE Rosebank International

The Independent Institute of Education, Rosebank International, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank International has grown to a student population of more than 43,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures!

Job Purpose

To provide administrative support for the graduation process by coordinating stakeholders, maintaining schedules, following up on outstanding actions, managing graduate and guest information, and assisting with communication, awards, and ceremony logistics to ensure the successful and timely delivery of graduation activities.

Duties and Responsibilities

• Provide general administrative support for graduation planning and coordination.
• Maintain graduation planning schedules, trackers, records and documentation.
• Coordinate with internal and external stakeholders and follow up on outstanding actions.
• Assist with managing and updating graduate and guest information.
• Support graduation-related communication and distribution of information to relevant stakeholders.
• Assist with the preparation and coordination of awards, certificates and ceremony materials.
• Support logistical arrangements before and during graduation ceremonies.
• Assist with venue, seating, guest, graduate and programme-related arrangements.
• Maintain accurate records and ensure information is captured and updated timeously.
• Respond to graduate and guest queries in a professional and customer-focused manner.
• Provide on-the-day administrative support during graduation ceremonies.
• Perform general administrative duties and other tasks related to the successful delivery of graduation activities.

Experience

• Grade 12 qualification; relevant tertiary qualification or studies in Administration, Events Management, Hospitality, or a related field will be advantageous
• Strong administrative and organisational skills.

Competencies

• Knowledge and understanding of the South African higher education systems and regulatory framework.
• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.