ACADEMIC OPERATIONS OFFICER

The IIE Tertiary; Bloemfontein; On-site; ZAR 250,000 - 320,000; Full time

Job summary

IIE Rosebank International is seeking an Academic Operations Officer to manage administration for results, graduation, student records, and registration, ensuring compliance with IIE policies. You will safeguard the Student Information System (SIS) data and documentation across the full student lifecycle.

The role involves coordinating admissions, registrations, assessments, and related stakeholder queries, with emphasis on accuracy, timelines, and policy adherence to support student success.

Qualifications

• Advanced Diploma or Degree (NQF 7) in Administration or related field.
• 3–5 years administration experience.
• 1 year first-level management experience.
• 1–2 years assessments experience.

Responsibilities

• Plan and oversee the Registration Process and online registration.
• Maintain and verify student records and documents in SIS.
• Coordinate admissions approvals and course changes.
• Manage assessment timetables, venues, and invigilation.
• Oversee moderation and marking processes and transfer of student records.

Skills

Time management

Attention to detail

Customer service

Change management

Deadline oriented

Teamwork

Communication

Education

Advanced Diploma/Degree (NQF 7) in Administration

Job description

Join Our Team at IIE Rosebank International

The Independent Institute of Education, Rosebank International, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank International has grown to a student population of more than 41,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures!

Job Purpose

The Academic Operations Officer is responsible for the administration related to results, graduation, student records, admission requirements, registration of students and assessment management, all while adhering to the IIE Policies related to all the various operational functions and requirements. The Academic Operations Officer is the custodian of the Student Information System (SIS) and is responsible for any issues related to student experience and ensuring that the full student life cycle is managed in terms of systems data as well as hard copy documentation.

Duties & Responsibilities

• Planning and oversight of the Registration Process.
• Ensure that online registration is complete and correct and all relevant sections are signed.
• Resolve all registration queries for all Online Students.
• Create and maintain student records both digitally and hard copy.
• Ensure all relevant supporting documents are uploaded on the Student Information System (SIS).
• Maintain and control a proper filing/archiving system.
• Admissions approval of all students.
• Ensure student is registered and enrolled correctly.
• Responsible to ensure compliancy with the relevant IIE Policies in terms of admission criteria.
• Adheres to IIE Policies and Processes.
• Processing all documentation.
• Liaise with appropriate stakeholders on all Admission Queries, i.e. Contract Cancellations, De-Registrations, Course Changes, Refund Applications, Credit or billing related queries; fee credits, cancellations, registrations, bursaries, sponsorship of students and students transferring.
• Processing all changes in terms of the course.
• Responsible for student inter‑campus transfers and all other transfers.
• Process all incoming and outgoing transfers including academic records and working closely with the relevant staff at the other campuses.
• Online assessment platform management (OAP).
• Verifying the correctness of received assessment timetables.
• Allocation of venues for summative assessments.
• Ensuring that Invigilators are trained and allocated to assessment venues.
• Keeping assessment Log Sheets up to date and ensuring that lecturers return marked scripts and completed Mark Sheets.
• Verifying that Mark Sheets correspond with marks on assessment books / Grade Roster report from LMS System.
• Manage assessment timelines (marking and release timelines).
• Managing the process for capturing and verification of marks.
• Managing the moderation process both internal and external.
• Resolve all assessment related queries within agreed timeframes.
• Manage all assessment communication.
• Distribution of Memoranda according to policy.

Minimum Requirements

Qualifications

• Advanced Diploma/Degree (NQF Level 7) qualification in Administration or related field – Ideal

Experience

• Administration Experience (3 – 5 Years)
• First-Level Management experience (1 Year)
• Assessments Experience (1-2 years)

Key Competencies

• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline‑orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills.

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.