Hybrid Purchasing Admin: Vendor Relations & Procurement

Placements24; Paarl; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Professional development

Collaborative environment

Company benefits

Job summary

Placements24 is seeking a detail-oriented Purchasing Administrator to join the vendor relations team in Paarl, Western Cape. This hybrid role requires on-site collaboration with internal teams and remote tasks, supporting day-to-day purchasing and order processing.

You will manage vendor records, track orders, assist with bids and market analysis, and help ensure accurate invoicing and KPI-driven supplier performance. Excellent communication is essential.

Qualifications

• High school diploma required; a diploma in Business Administration or Supply Chain is a plus.
• 2-3 years in purchasing, procurement, or admin with vendor interaction.
• Strong understanding of purchasing principles and practices.
• Excellent communication, interpersonal, and negotiation skills.
• Proficiency in Microsoft Office Suite, especially Excel; familiarity with ERP/purchasing software.

Responsibilities

• Process purchase requisitions and generate purchase orders accurately and efficiently.
• Maintain and update vendor records, including contact info, pricing, and performance evaluations.
• Serve as a primary contact for vendors regarding orders, deliveries, and payments.
• Monitor supplier performance against KPIs and escalate issues to procurement manager.
• Assist onboarding of new vendors and ensure required documentation is filed.
• Track order status and communicate delays to internal stakeholders.
• Support data gathering for bids, tenders, and market analysis.
• Ensure timely processing of invoices and reconcile PO vs. invoice discrepancies.
• Contribute to continuous improvement of purchasing processes and vendor management.

Skills

Communication skills

Negotiation skills

Attention to detail

Multitasking

Education

High school diploma

Diploma in Business Administration or Supply Chain

Tools

Excel

ERP software

Job description

Placements24 is seeking a detail-oriented Purchasing Administrator to join the vendor relations team in Paarl, Western Cape. This hybrid role requires on-site collaboration with internal teams and remote tasks, supporting day-to-day purchasing and order processing.

You will manage vendor records, track orders, assist with bids and market analysis, and help ensure accurate invoicing and KPI-driven supplier performance. Excellent communication is essential.