Hybrid Project Admin & Coordination Specialist

Placements24; Stellenbosch; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Hybrid work model

Health insurance

Retirement benefits

Professional development

Job summary

Placements24 in Stellenbosch, Western Cape, seeks a Senior Project Administrator to support project managers with scheduling, documentation, and coordination across multiple projects. You will manage files, timelines, and stakeholder communications to ensure on-time delivery.

The ideal candidate has 4+ years in project administration, strong MS Office and PM tools (Asana, Trello, MS Project), and excellent communication.

Qualifications

• Minimum 4 years of experience in project administration or similar role.
• Proficient in Word, Excel, PowerPoint, Outlook and PM software (Asana, Trello, MS Project).
• Excellent written and verbal communication skills.
• Strong organisational skills and meticulous attention to detail.
• Ability to multitask and manage priorities in a dynamic environment.
• Experience in managing project documentation and tracking progress.
• Discretion with confidential project information.
• Tertiary qualification or PM certification is advantageous.
• Ability to work collaboratively with cross-functional teams in Stellenbosch, Western Cape.

Responsibilities

• Provide full administrative support to project managers, including scheduling meetings and travel.
• Prepare project documentation, reports, and presentations.
• Maintain project files and databases and keep information up to date.
• Track project timelines, milestones, and deliverables.
• Coordinate communications with internal and external stakeholders.
• Assist with budget tracking and expense management for projects.
• Organise project-related events, workshops, and training sessions.
• Liaise with vendors and service providers as required for project needs.
• Ensure compliance with PM methodologies and company policies.
• Support project closure activities, including documentation and reporting.

Skills

MS Office

Asana

Trello

MS Project

Communication

Organisational Skills

Multitasking

Document Management

Confidentiality

Project Administration

Education

Project management qualification

PM Certification

Tools

Asana

Trello

MS Project

Microsoft Office

Job description

Placements24 in Stellenbosch, Western Cape, seeks a Senior Project Administrator to support project managers with scheduling, documentation, and coordination across multiple projects. You will manage files, timelines, and stakeholder communications to ensure on-time delivery.

The ideal candidate has 4+ years in project administration, strong MS Office and PM tools (Asana, Trello, MS Project), and excellent communication.