Hybrid Administrative Coordinator: Scheduling & Ops

Placements24; Cape Town; Hybrid; ZAR 240,000 - 320,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Professional growth opportunities

Job summary

WhatJobs Direct in Cape Town seeks an Administrative Coordinator to support operations, manage schedules, and handle data and communications. This hybrid role combines in-office collaboration with remote flexibility, offering exposure to multiple departments and process improvement opportunities.

The successful candidate will be highly organized, detail-oriented, and able to balance independent work with teamwork in a dynamic environment.

Qualifications

• Must be highly organized with excellent multitasking abilities.
• Strong written and verbal communication skills in English.
• Ability to work effectively both independently and as part of a team.
• Experience with CRM systems is a plus.
• Professional attitude with strong interpersonal skills.

Responsibilities

• Manage and coordinate administrative tasks, ensuring timely and accurate completion.
• Schedule meetings, appointments, and manage calendars for key personnel.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update databases and filing systems, both physical and digital.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate with internal departments and external stakeholders to facilitate smooth operations.
• Process expense reports and manage office supplies inventory.
• Support project teams with administrative tasks and data collection.
• Ensure a professional and welcoming reception experience for visitors (when in office).
• Adhere to company policies and procedures, ensuring compliance and efficiency.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Teamwork

Tools

Microsoft Office Suite

CRM systems

Job description

WhatJobs Direct in Cape Town seeks an Administrative Coordinator to support operations, manage schedules, and handle data and communications. This hybrid role combines in-office collaboration with remote flexibility, offering exposure to multiple departments and process improvement opportunities.

The successful candidate will be highly organized, detail-oriented, and able to balance independent work with teamwork in a dynamic environment.