Human Resources Administrator – SSHRA

Armstrong Appointments; Cape Town; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Armstrong Appointments is seeking an HR Administrator to provide first-line administrative support across the Southern Cape and Boland regions. The role ensures employee master files, IR documentation, recruitment records, compliance trackers, and statutory returns are accurately maintained and audit ready.

Working closely with the HR Lead (HRBP) and Payroll Manager, you will be the operational backbone of the HR department, handling high-volume workload while supporting payroll and BCEA

Qualifications

• Attention to detail, organizational skills, confidentiality and discretion.
• Strong written communication and IR administrative knowledge.
• Stakeholder service orientation and systems/process compliance.
• Resilience under pressure and ability to collaborate in a team.

Responsibilities

• Maintain employee master files for 900 employees.
• Log warnings, hearings, suspensions, and CCMA matters in the IR tracker.
• Coordinate interview scheduling and maintain the recruitment tracker.
• Support payroll input and BCEA compliance; pull weekly hours and flag rest period breaches.
• Ensure compliance trackers, statutory returns and audit readiness.
• Provide payroll support and legislative returns.
• Collaborate with HR Lead and Payroll Manager to keep systems current.
• Ability to manage a high-volume workload across multiple stores and HR streams.

Skills

Attention to detail

Organizational skills

Confidentiality

Written communication

IR administrative knowledge

Stakeholder service orientation

Systems and process compliance

Resilience under pressure

Team collaboration

Job description

Main job function

The HR Administrator provides first-line administrative support across the companies Southern Cape, and Boland regions with approximately 900 employees.

The incumbent ensures that employee master files, IR documentation, recruitment records, compliance trackers, and statutory returns are accurately always maintained and audit ready. Working closely with the HR Lead (HRBP) and Payroll Manager, the HR Administrator is the operational backbone of the HR department — keeping systems current, stores supported, and documentation aligned with the Audit requirements and South African labour legislation.

Must be able to manage a high-volume workload across multiple stores and HR streams simultaneously

Employee records and master file management – Maintain complete, accurate and audit ready employees master file for 900 employees

IR administration – Log all warnings, hearings, suspensions and CCMA matters in the IR Tracker

Recruitment administration – Maintain the recruitment Tracker coordinate interview scheduling

Compliance and Audit readiness

Payroll Support and BCEA compliance – Pull weekly hours from Gaap Clocks, flag 12 hour rest period breaches, distribute deviation reports, support monthly payroll input, file signed timesheets and payroll documents.

Support and legislative returns.

Competency:

Attention to detail, organizational and filing skills, confidentiality discretion, written communication, IR administrative knowledge, stakeholder service orientation, systems and process compliance, resilience under pressure and team collaboration.

The position is located at the Head Office in Cape Town at the Waterfront.