Human Resources Administrative Specialist

Placements24; Stellenbosch; Hybrid; ZAR 360,000 - 520,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Professional development

Job summary

Placements24 is seeking a meticulous Human Resources Administrative Specialist for a renowned educational institution in Stellenbosch. You will manage employee records, coordinate recruitment, onboard new staff and administer HR policies with discretion.

The role requires 4+ years in administration (2+ in HR), strong MS Office and HRIS skills, and experience with onboarding and recruitment coordination. A relevant HR diploma or degree is highly desirable.

Qualifications

• Minimum 4 years in an administrative role, with at least 2 years in HR administration.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS.
• Excellent organizational skills and attention to detail; able to manage multiple priorities.
• Strong written and verbal communication; discretion with sensitive information.
• Experience in recruitment coordination and onboarding processes is essential.
• Understanding of HR policies, labor laws and best practices.

Responsibilities

• Manage and maintain employee records with confidentiality.
• Coordinate recruitment processes: post vacancies, screen applicants, schedule interviews.
• Onboard new employees with complete documentation.
• Administer HR policies and provide guidance to staff.
• Assist with administration of employee benefits programs.
• Prepare HR reports, statistics and presentations.
• Coordinate HR events, training sessions and workshops.
• Handle employee inquiries on HR policies and benefits.
• Maintain electronic and physical HR filing systems.
• Support the HR team with various administrative tasks and projects.

Skills

Strong organizational skills

Discretion with confidential data

Excellent communication

Proactive problem solving

Multi-tasking

Education

Diploma/degree in Human Resources or related field

Tools

Microsoft Office Suite

HRIS

Job description

About the Role

Our client, a renowned educational institution situated in the vibrant academic hub of Stellenbosch, Western Cape , is seeking a dedicated and meticulous Human Resources Administrative Specialist. This role is crucial for supporting the effective functioning of the HR department, ensuring that all administrative processes related to employee lifecycle management are handled with precision and efficiency. The ideal candidate will possess exceptional organizational skills, a high level of discretion, and a proactive approach to problem-solving. You will play a key role in managing employee records, coordinating recruitment activities, and supporting HR initiatives. This is an excellent opportunity for a skilled administrator to contribute to a respected institution in Stellenbosch and advance their career in HR administration.

Key Responsibilities

• Manage and maintain employee records, ensuring accuracy and confidentiality of all HR data.
• Coordinate the recruitment process, including posting job vacancies, screening applications, and scheduling interviews.
• Onboard new employees, ensuring all necessary documentation is completed and processed accurately.
• Administer HR policies and procedures, providing guidance to employees and management.
• Assist with the administration of employee benefits programs.
• Prepare HR reports, statistics, and presentations as required.
• Coordinate HR-related events, training sessions, and workshops.
• Handle employee inquiries regarding HR policies, procedures, and benefits.
• Maintain the HR filing system, both electronic and physical.
• Support the HR team with various administrative tasks and projects.

Requirements

• A minimum of 4 years of experience in an administrative role, with at least 2 years specifically within Human Resources administration.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR Information Systems (HRIS).
• Excellent organizational skills, meticulous attention to detail, and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• A proactive approach to problem-solving and process improvement.
• Experience in recruitment coordination and onboarding processes is essential.
• A relevant diploma or degree in Human Resources or a related field is highly desirable.
• Ability to work effectively both independently and as part of a collaborative team in Stellenbosch .
• Understanding of relevant labor laws and HR best practices.

Benefits

Our client offers a competitive annual salary commensurate with experience, alongside a comprehensive benefits package including medical aid and a provident fund. This role provides significant opportunities for professional development and career advancement within the HR field. The institution prides itself on fostering a supportive and intellectually stimulating work environment in Stellenbosch . Employees benefit from access to educational resources, ongoing professional training, and a positive work-life balance. This is an exceptional opportunity for career growth.