Human Resource Clerk Production (HRD)

EdUpStairs; Noord-Kaap; On-site; ZAR 300,000 - 420,000; Full time

Job summary

EdUpStairs is seeking an HRD Administrator to support training, bursaries, internships, and employee development programmes within a South African department. You will coordinate nominations, registrations, and maintain training records, ensuring compliance with Skills Development legislation.

Responsibilities include PMDS administration, WSP/ATR support, and maintaining confidential HRD files for audits. Strong planning, organisational and communication skills are essential.

Qualifications

• Senior/Grade 12 qualification with HRD and PMDS knowledge.
• Familiarity with Skills Development Act and related prescripts.
• Experience with record management and administrative duties.

Responsibilities

• Provide administrative support for training, bursaries, internships and employee development programmes.
• Coordinate training nominations, registrations and record-keeping.
• Maintain training records and databases, including bursaries and outcomes.
• Assist in WSP and ATR compilation and reporting.
• Handle PMDS administration, templates, guidelines and assessments.
• Maintain confidential HRD files and respond to audits.

Skills

HRD knowledge

PMDS knowledge

Policy understanding

Record management

Planning & organising

People & Diversity management

Communication skills

Problem solving

Education

Grade 12 or equivalent

Tools

PERSAL

MS Word

Excel

Outlook

Job description

A Senior/Grade 12 certificate or equivalent.
Knowledge of HRD and Performance Management Development System (PMDS) policies and procedures.
Knowledge of the Skills Development Act and related prescripts.
Knowledge of Public Service Regulations and relevant HR prescripts.
Knowledge of Record management and administrative skills.
Computer literacy (MS Word, Excel, Outlook). Knowledge of PERSAL system.
Knowledge of registry duties and practices.
Planning and organising skills.
People and Diversity Management skills.
Be client oriented and customer focused.
Good verbal and written communication skills.
Accountability and Ethical Conduct.
Flexibility and teamwork.
Basic knowledge of problem solving and analysis.

Duties

Training: Provides administrative and clerical support to ensure the effective implementation of training, skills development, bursaries, internships, and
employee development programmes within the department.
Assist with the coordination and administration of training and development programmes.
Capture and maintain employee training records and databases.
Process training nominations and registration forms.
Compile training reports.
Assist in the compilation and implementation of the Workplace Skills Plan (WSP) and Annual Training Report (ATR).
Collect training needs analysis information from managers and employees.
Maintain records of skills development interventions and outcomes.
Support compliance with Skills Development legislation and departmental policies.
Administer bursary and study assistance applications.
Maintain records of approved bursaries and other training interventions.
Follow up on academic results and contractual obligations of bursary recipients.
Assist with the administration of internship, learnership and graduate placement programmes.
Coordinate induction and orientation programmes for interns and learners.
Maintain accurate HRD files and employee development records.
Ensure safekeeping of confidential employee information.
File correspondence, training certificates and related documentation.
Retrieve records and information when required for audits and reporting purposes.
PMDS Administration: Administer the PMDS process for all applicable employees.
Distribute PMDS templates, guidelines, and relevant circulars to employees.
Receive, register, and verify performance agreements and performance assessments.
Follow up on outstanding PMDS documents with supervisors and employees, inclusive of correct completion of the PMDS
documents within the prescribed timeframes.
Maintain and update PMDS records and databases.
Establish and maintain individual PMDS files for employees.
Retrieve files and documentation when required for verification, auditing, or reporting purposes.
Capture Performance Agreements, Mid-Terms.