HR Officer

Blue Spec Holdings; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Blue Spec Holdings seeks an HR administrator to manage onboarding, compliance, and general HR operations across branches in Durban. The role emphasizes accurate record-keeping, timely documentation, and adherence to HR standards.

You will coordinate disciplinary processes, liaise with labour consultants, and support payroll with hearings outcomes. The position requires meticulous administration and strong stakeholder communication.

Qualifications

• Experience in HR administration and payroll support.
• Knowledge of HR policies and statutory compliance.

Responsibilities

• Obtain and verify new employee information with the branch HR administrator and ensure the employee is loaded on the clocking system.
• Complete new starter administration in line with HR standards.
• Perform checks on prospective employees.
• Carry out general HR administration accurately.
• Maintain timely probation reviews across branches.
• Support disciplinary and grievance procedures.
• Schedule meetings with labour consultants to chair disciplinary inquiries.
• Collect information on transgressions to prepare hearing notifications.
• Notify relevant parties of hearings (branch HR, Line, HO HR).
• Ensure payroll actions follow hearing outcomes with Line managers.
• Guide management on disciplinary matters and attendance of CCMA/DRC cases.
• Ensure timely completion of month-end HR reports and ad hoc reports as needed.
• Update and create job titles/codes and align skill levels.
• Assist with health and safety requirements.
• Schedule leave across branches and audit employee files.
• Assist branches with staffing to avoid overstaffing.

Skills

HR administration

Disciplinary procedures

Job description

2026/08/03

Reference Number

BSH-344

Description

MAIN RESPONSIBILITIES:

• Obtain quality information of new employees from the branch HR administrator and ensuring the HR administrator at the branch has loaded the employee on the clocking machine.
• Completion of all New starter administration in line with HR Standards
• Complete relevant checks on prospective employees
• Completion of all General Administration done accurately
• Regular maintenance of probation reviews - ensuring it is done within the branches.
• Provide support and assistance with the Disciplinary and Grievance Procedure

Schedule meetings with labour consultant to chair disciplinary enquiries.

• Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
• Send notification of hearing to branch HR administrator, Line and HO HR administrator.
• On receipt of outcomes of hearings, Line Manager to ensure it is communicated to Payroll who will take appropriate payroll action.
• Guide management and provide assistance with disciplinary issues such as warnings, counselling sessions, grievances, etc.
• The attendance of CCMA/DRC cases

Ensuretimeous and accurate completion of month endreports.

• Monthly completion of HR reports
• Where necessary oversee and assist with compilation of ad hoc reports.

Ad hoc functions

• Update and create job titles and codes and ensure the correct skill level is linked to the jobtitle.
• Assist with any health and safety requirements.
• Ensure that leave scheduling is done at the branches.
• Conduct audits on employee files and general information on an ad hoc basis.
• Assist branch with staffing requirements to maximise efficiency in order to avoid the branch being over staffed.
• Getting job profiling signed at branchlevel.

Relationship building with Key Stakeholders

• The development and maintenance of fundamental relationships with stakeholders at branch level - Ability for branches to keep you fully up to date with all HR related matters.
• Focus on communication and guidance which instils adherence to groupstandard.

EnsuringCompliance internally and at branch level.

• Guide and ensure that the minimum annual increases are in line with legislation.
• Oversee adherence to relative legislative Act/agreement - MIBCO, PSIRA, BCEA, EE.
• Ensure EE meetings are being conducted, and the file is maintained at eachbranch.
• Consistently working on improving branches adherence to HR and Payrolldeadlines.
• Completing of all duties in line with the HR - Standard Operating Manual.
• Cost control cognizance and not simply accepting at face value the authorisation to employ replacement notification.