HR Administrator - FMCG Production

Ellahi Consulting; Wes-Kaap; On-site; ZAR 210,000 - 270,000; Full time

Job summary

Ellahi Consulting is seeking an HR Administrator based in Atlantis Industrial- Western Seaboard or Blaauwberg regions, Western Cape. The role supports the HR team with day-to-day administration and assists with high-accuracy payroll processing during peak periods.

The ideal candidate has 2–3 years in a similar FMCG/manufacturing environment, strong MS Office skills, and experience with HRIS systems. Must be comfortable in a production setting and able to manage multiple priorities.

Qualifications

• Grade 12 with Mathematics as a subject.
• Tertiary qualification in HR Management/Payroll and/or relevant field will be advantageous.
• Solid proficiency in MS Office 365 (Intermediate-to-Advanced Excel essential, alongside Word, Outlook, and collaborative tools).
• Proficiency in Sage 300 People and/or an HR Information System will be advantageous.
• Proficiency in TracTech and/or a timekeeping system will be advantageous.

Responsibilities

• Collaborate with the Junior Payroll Officer to assist with preparing time and attendance data for weekly pay runs.
• Assist in calculating and auditing weekly payable hours, variations, and deductions for approximately 600 employees across 4 payrolls.
• Maintain data accuracy within the TracTech timekeeping system, register new employees and capture biometric data.
• Update staff payroll diary notes to track weekly payroll changes.
• Upload documentation and maintain digital records in Sage 300 People (HRIS).
• Assist with auditing, processing and tracking leave applications in ESS to ensure leave balances are precise.
• Assist with pension and provident fund applications, adjustments, and withdrawals.
• Oversee archiving, filing, and legal document retention for employee files.
• Schedule and log mandatory occupational medical examinations for staff.
• Attend to daily staff queries and execute standard administrative tasks.
• Coordinate recruitment administration, including screening, psychometric/skills assessments, and inductions.
• Assess attendance and performance data for disciplinary actions and maintain compliant files.
• Provide administrative support to the HR team.

Skills

MS Office 365

Excel

Word

Outlook

Teams

OneDrive

Sage 300 People

HRIS

TracTech

Timekeeping system

Education

Grade 12 with Mathematics

Tertiary qualification in HR Management/Payroll

Tools

Sage 300 People

HRIS

TracTech

Job description

Job Title: HR Administrator

Position reports to: HR Supervisor
Based at: Atlantis Industrial- Western Seaboard or Blaauwberg regions, Western Cape
Salary: Market- Related
Industry: Import/ Export of Frozen Seafood

Contract Type

Permanent with a 6-month probation period.

Working Hours

Mondays – Fridays: 08h00 – 17h30

Hours may fluctuate due to operational requirements. Weekends/public holidays will be required. The successful candidate must be flexible.

Job Purpose

To support the HR department in maintaining a compliant, skilled and efficient workforce.

The role provides day-to-day HR administration support and assists the Junior Payroll Officer with high-accuracy processing during intensive weekly pay periods.

Qualifications/Skills

• Grade 12 with Mathematics as a subject.
• Tertiary qualification in HR Management/Industrial Psychology/Payroll and/or relevant field will be advantageous.
• Solid proficiency in MS Office 365 (Intermediate-to-Advanced Excel is essential, alongside Word, Outlook, and collaborative tools, e.g. Teams, and OneDrive).
• Proficiency in Sage 300 People and/or an HR Information System will be advantageous.
• Proficiency in TracTech and/or a timekeeping system will be advantageous.

Experience Needed

• At least 2–3 years’ work experience in a similar role within an FMCG/manufacturing environment.
• Prior exposure to the protein industry (e.g., meat, fish, dairy, etc.) will be advantageous.
• Deep understanding of the Basic Conditions of Employment Act and Labour Relations Act.

Requirements

• Excellent written and verbal communication skills.
• Strong planning and multitasking abilities to meet deadlines.
• Exceptional attention to detail, numerical accuracy, and administrative quality control.
• Strong data management, analytical, and reporting capability.
• Ability to work cross-functionally and manage multiple priorities.
• Ability to exercise sound judgment in decision making.
• Open to learning new software systems and accepting short-notice changes with a positive, solutions-oriented attitude.
• Proven ability to work independently under tight operational deadlines and weekly payroll pressures.
• Good time management.
• Comfortable working in a production/manufacturing environment and engaging effectively with employees across all levels, including the shop floor.
• Applies immediate urgency to tasks—escalating faults quickly and driving workflows to rapid completion.
• Possess a valid driver’s license and own reliable transport.

Key Responsibilities

• Collaborate with the Junior Payroll Officer to assist with preparing time and attendance data for weekly pay runs.
• Assist in calculating and auditing weekly payable hours, variations, and deductions for approximately 600 employees spread across 4 distinct payrolls.
• Maintain data accuracy within the TracTech timekeeping system, register new employees and capture biometric data.
• Systematically manage and update staff payroll diary notes to track dynamic, weekly payroll changes.
• Upload documentation and maintain digital records in Sage 300 People (HRIS).
• Assist with auditing, processing and tracking leave applications in ESS to ensure leave balances are precisely maintained.
• Assist with completing pension and provident fund applications, adjustments, and withdrawals.
• Oversee the archiving, physical filing, and legal document retention lifecycle for all active and historical employee files.
• Schedule, arrange, and log mandatory occupational medical examinations, including eye/vision tests and audiometry evaluations, for factory and office staff.
• Attend to daily staff queries and execute standard administrative tasks to ensure smooth department operations.
• Coordinate recruitment administration, including candidate screening, scheduling psychometric/skills assessments, and conducting employee inductions.
• Assess attendance and performance data to determine disciplinary warnings, update employee disciplinary data on the various platforms and compile comprehensive, legally compliant files for disciplinary hearings.
• Provide administrative assistance to the whole HR team.