HR Administrator

Profile Personnel; Humansdorp; On-site; ZAR 200,000 - 300,000; Full time

Job summary

Profile Personnel is seeking an HR Administrator based in Humansdorp, Eastern Cape. This role is crucial for providing administrative support to the HR department and managing payroll processes accurately. The ideal candidate should have a National Diploma in HR, Finance, or Office Administration and at least 3 years of experience in data capturing.

The successful applicant will be responsible for onboarding new employees, processing payroll, and maintaining accurate employee records. Proficiency in SAGE 300 and advanced Excel skills are essential for this position.

Qualifications

• National Diploma in HR, Finance, or Office Administration is required.
• 3+ years data capturing experience in a relevant environment.
• Competence in all MS Office packages, particularly Excel.

Responsibilities

• Load new employees on SAGE and ensure all information is correct.
• Prepare payroll memos and handle payroll-related inquiries.
• Process employee payroll and maintain leave records.

Skills

SAGE 300

Excel Advanced

Report Writing

Communication Skills

Team Work

Deadline Management

ERP Familiarity

Education

National Diploma in HR, Finance, or Office Administration

Tools

MS Office

Job description

Role Purpose:

The HR Administrator is responsible for providing administrative support to the Human Resources department and assist managing the organization's payroll processes. This role plays a crucial part in maintaining accurate employee records, overseeing benefits and payroll operations, and ensuring compliance with company policies.

Requirements:

• National Diploma HR, Finance or Office Administration, SAGE 300, Excel Advanced, Report Writing
• 3+ Years data capturing experience.
• Competent in all MS Office packages, particularly Excel.
• Good communication skills.
• Must be able to work in a team.
• Must be able to work under pressure in a deadline driven environment.
• Familiarity with any ERP system would be an advantage.
• Experience in a similar environment would be advantageous: HR / FMCG.

Key Performance Areas:

• Load new employees on SAGE and ensure that all the information provided is correct and up to date before payroll deadline.
• Prepare payroll memo on monthly basis and send to the relevant stakeholders.
• Handle payroll-related inquiries from employees and resolve any issues or discrepancies.
• Process employee payroll in a timely and accurate manner.
• Maintain and update employee leave records, including negative leave balances and annual leave balances reports on SAGE system and send to managers upon request.
• Ensure all unpaid leave has been captured on SAGE take note of all appointments and terminations.
• Draw monthly report for non-bargaining employees, payslip reports for medical aid salary updates and salary reports for increase.
• Ensure all unpaid leave has been captured on SAGE.
  Compile monthly medical aid reconciliation reports.
• Update medical aid spreadsheet on SharePoint (applications, registrations, record amendments, and terminations).
• Assist the HR team with general admin tasks.