Hospital Clerk

EdUpStairs; Cape Town; On-site; ZAR 237,000 - 280,000; Full time

Job summary

EdUpStairs in the Western Cape seeks a Birth/Death Registration Clerk to render birth registration services, process notices, verify information, and update the National Population Register. The role requires accuracy, confidentiality and client focus in a public service setting.

The ideal candidate holds Grade 12 and an NQF Level 5 qualification (or DHA Home Affairs qualification), with solid administrative and communication abilities, and a valid driver’s license.

Qualifications

• Grade 12 as recognised by SAQA.
• NQF Level 5 qualification or DHA Home Affairs qualification.
• Understanding of all departmental legislation and prescripts.
• Basic knowledge of the Public Service Regulatory Framework.
• Basic knowledge of Batho Pele Principles.
• Adhere to SOPs for registration of birth and death.
• A valid driver’s license.

Responsibilities

• Render birth registration services to clients.
• Receive notice of birth and relevant supporting documents.
• Complete DHA 24 and perform online verification or fingerprints when online verifications unavailable.
• Capture application on the National Population Register.
• Submit application for quality assurance to supervisor.
• Confirm informant’s details.
• Print birth certificate and issue to informant.
• Record and maintain birth occurrence vs. registered births.
• Record and register foreign birth occurrences.
• Provide death registration services to clients.
• Ensure good governance, risk and compliance.
• Ensure effective management of human, physical and financial resources within the Unit.

Skills

Planning & Organising

Attention to detail

Communication

Analytical thinking

Problem solving

Financial admin

Clerical tasks

Multitasking

Teamwork

Record management

Professionalism

Client focus

Computer literacy

Integrity & accountability

Education

Grade 12

NQF Level 5 / DHA Home Affairs qualification

Job description

Salary: R237 453 - R279 708 per annum (Level 05)

Centre: Western Cape: Small Office: Ceres

Requirements

• Grade 12 as recognised by SAQA.
• An NQF Level 5 qualification as recognised by SAQA, and / or DHA Qualification: Home Affairs Services (NQF level 5).
• Understanding of all departmental legislation and prescripts.
• Basic Knowledge of the Public Service Regulatory Framework.
• Basic knowledge of Batho Pele Principles.
• Adhere to Standards Operating Procedures for registration of birth and death.
• A valid drivers’ license.
• Required skills and competencies: Planning and Organising.
• Attention to detail.
• Communication skills.
• Analytical skills.
• Problem solving skills.
• Financial administration.
• Clerical and administration.
• Multitask.
• Teamwork.
• Record and time management.
• Professionalism.
• Proven
• Client Focus and Orientation.
• Computer Literacy.
• Patriotism, Honesty, Integrity and Accountability.

Duties

• The successful candidates will be responsible for, amongst others, the following specific tasks: Render birth registration services to clients.
• Receive notice of birth and relevant supporting documents.
• Complete DHA 24. Perform online verification of informant or take full set of fingerprints when online
• verifications are not available.
• Capture application on the National Population Register.
• Submit application for quality assurance to supervisor.
• Confirm informant’s details.
• Print birth certificate.
• Sign and issue birth certificate as delegated.
• The informant signs the register to acknowledge receipt of the birth certificate.
• Record and maintain a birth occurrence vs. registered births register.
• Record and register of foreign birth occurrences register.
• Provide death registration services to clients.
• Ensure good governance, risk and compliance.
• Ensure effective and efficient management of human, physical and financial resources within the Unit.