Health & Safety Administrator

Stefanutti Stocks Group; Gauteng; On-site; ZAR 260,000 - 360,000; Full time

Job summary

Stefanutti Stocks Inland seeks a detail-oriented Safety Administrator to support the Health & Safety team on a large-scale construction project in South Africa. The role covers document control, file maintenance, inductions, and data capture for incidents and safety metrics.

Key tasks include maintaining H&S files, registers and certification records, assisting with audits, and preparing weekly/monthly safety statistics. Strong MS Office skills and meticulous attention to detail are essential.

Qualifications

• Strong computer literacy with MS Office, especially Excel/Word/PowerPoint.
• Excellent document control and filing abilities.
• Clear written and verbal communication skills.

Responsibilities

• Provide daily administrative support to the Health & Safety Manager and project H&S team.
• Establish, maintain and update project Health & Safety files.
• Maintain electronic and hard-copy H&S documentation.
• Ensure H&S documents are filed, controlled and readily available for audits and inspections.
• Maintain H&S registers, trackers and databases.
• Monitor submission and expiry dates of safety documentation and certificates.
• Assist with administration and control of subcontractor H&S documentation.
• Check contractor safety files for required documentation and escalate outstanding information.
• Assist with site inductions and maintain induction records.
• Maintain training, competency and certification records.
• Maintain records of toolbox talks and other H&S communications.
• Capture and update incident, near-miss and safety observation records.
• Assist with weekly and monthly H&S statistics and reports.
• Prepare H&S meeting packs, attendance registers and supporting documentation.
• Take and distribute minutes of H&S meetings where required.
• Track H&S corrective actions and follow up on outstanding items.
• Assist with audit preparation and collation of supporting evidence.
• Maintain PPE issue records and other H&S registers.
• Assist with risk assessments, method statements, safe work procedures and permits.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Document control

Communication skills

Attention to detail

Education

Grade 12 / Matric

Health & Safety certificate

Job description

Stefanutti Stocks Inland is seeking a professional, organised and detail-oriented Safety Administrator to join our Health & Safety team on a large-scale Multi-Disciplinary Construction Project.

Key Responsibilities

• Providing daily administrative support to the Health & Safety Manager and project H&S team.
• Establishing, maintaining and updating project Health & Safety files.
• Maintaining electronic and hard-copy H&S documentation in accordance with project requirements.
• Ensuring H&S documents are correctly filed, controlled and readily available for audits and inspections.
• Maintaining H&S registers, trackers and databases.
• Monitoring the submission and expiry dates of safety-related documentation and certificates.
• Assisting with the administration and control of subcontractor H&S documentation.
• Checking contractor safety files for required documentation and escalating outstanding information to the relevant H&S personnel.
• Assisting with the administration of site inductions and maintaining accurate induction records.
• Maintaining training, competency and certification records.
• Maintaining records of toolbox talks and other H&S communications.
• Capturing and updating incident, near-miss and safety observation records.
• Assisting with the preparation of weekly and monthly H&S statistics and reports.
• Preparing H&S meeting packs, attendance registers and supporting documentation.
• Taking and distributing minutes of H&S meetings where required.
• Tracking H&S corrective actions and following up on outstanding items.
• Assisting with audit preparation and the collation of supporting evidence.
• Maintaining PPE issue records and other relevant H&S registers.
• Assisting with the administration of risk assessments, method statements, safe work procedures and permits.
• Monitoring document revisions and ensuring that current versions are available to the relevant project personnel.
• Providing general administrative support for H&S campaigns, initiatives, meetings and training interventions.
• Maintaining a professional and confidential approach when handling project information and documentation.

Minimum Requirements

Qualifications

• Grade 12 / Matric
• Relevant Health & Safety qualification or certificate will be advantageous.

Experience

• Minimum 3 years' experience in a Safety Administrator, H&S Administrator or similar role, preferably within the construction industry.
• Previous experience working on a large construction, infrastructure, industrial or similar project will be advantageous.
• Good understanding of Health & Safety documentation and construction site administration.
• Experience maintaining Health & Safety files and contractor documentation.
• Strong computer literacy, particularly Microsoft Excel, Word, Outlook and PowerPoint.
• Excellent document control and filing skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Ability to work under pressure and manage multiple priorities and deadlines.