Document Controller

Stefanutti Stocks Group; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Stefanutti Stocks Inland, a leading construction company in South Africa, seeks a highly organized Document Controller to join the project team. You will manage and control all project documentation electronically, ensuring accuracy, confidentiality, and timely access for the team.

Responsibilities include maintaining document registers, revision records and filing systems, collaborating with the project team to issue and retrieve documents, and ensuring compliance with project requirements and

Qualifications

• Matric (Grade 12) is essential.
• Certificate or diploma in Document Control, Administration or related field is advantageous.

Responsibilities

• Manage and control all project documentation electronically.
• Upload, download, distribute and track documents through electronic document management systems.
• Maintain accurate document registers and revision records.
• Ensure the latest approved documents are available to the project team.
• Control issuing, receiving and filing of project documents, drawings and correspondence.
• Ensure documents are properly named, classified and stored according to project requirements.
• Monitor document status and follow up on outstanding documentation.
• Maintain confidentiality and ensure sensitive project information is handled securely.
• Support the project team with document retrieval and reporting; ensure document control processes are followed at all times.
• Assist with maintaining an accurate and efficient electronic filing system.

Skills

Organisational skills

Attention to detail

Independent work

Education

Matric (Grade 12)

Certificate or diploma in Document Control/Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Document management systems

Job description

Stefanutti Stocks Inland a leading construction company involved in the delivery of a major Multi-Disciplinary Construction Project in South Africa is seeking a highly organized and trustworthy Document Controller to join the project team.

Key Responsibilities

• Manage and control all project documentation electronically.
• Upload, download, distribute and track documents through electronic document management systems.
• Maintain accurate document registers and revision records.
• Ensure that the latest approved documents are available to the relevant project team members.
• Control the issuing, receiving and filing of project documents, drawings and correspondence.
• Ensure documents are correctly named, classified and stored according to project requirements.
• Monitor document status and follow up on outstanding documentation.
• Maintain confidentiality and ensure sensitive project information is handled securely.
• Support the project team with document retrieval and reporting.Ensure document control processes are followed at all times.
• Assist with maintaining an accurate and efficient electronic filing system.

Qualifications

• Matric (Grade 12 Senior Certificate) - essential
• A relevant certificate or diploma in Document Control, Administration, Project Administration or a related field will be advantageous.

Experience

• Minimum 3-5 years relevant experience as a Document Controller or Administrator in a construction or project environment.
• Experience working with electronic document management systems.
• Strong computer literacy and confidence working with digital processes.
• Good knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Experience managing large volumes of electronic documentation.
• Excellent organisational and administrative skills.
• High level of accuracy and attention to detail.
• Ability to work independently and meet deadlines