Senior Site Administration Lead – Major Construction Project

Stefanutti Stocks Group; Johannesburg; On-site; ZAR 600,000 - 1,200,000; Full time

Job summary

Stefanutti Stocks Inland is seeking an experienced Site Administration Manager to lead the administration function on a large-scale multi-disciplinary construction project in Gauteng. You will oversee the site administration team, processes, trackers and reporting, ensuring accuracy, confidentiality and audit readiness.

The role requires extensive experience in construction admin, strong Excel skills, and a proven ability to manage deadlines, coordinate with HR, Payroll and project management,

Qualifications

• Minimum 10 years' relevant administrative experience, preferably in construction or project environments.
• At least 5 years' experience in a senior or supervisory site administration role.
• Experience with timesheets, site personnel records, reporting, procurement administration and document control.

Responsibilities

• Take overall responsibility for the effective management of the site administration function.
• Establish and maintain efficient site administrative processes, systems and controls.
• Manage the flow of administrative information between site departments and project management.
• Ensure project administrative records are accurate, complete and maintained appropriately.
• Develop and maintain project trackers, registers and reporting schedules.
• Ensure administrative deadlines and project reporting requirements are consistently achieved.
• Act as the central administrative coordination point for the project where required.
• Supervise and coordinate the site administration team.
• Allocate work and monitor administrative workloads and priorities.
• Set clear responsibilities, deadlines and performance expectations.
• Provide guidance and support to administrative personnel.
• Ensure adequate administrative coverage across the project.
• Promote a professional, service-orientated and collaborative working environment.
• Identify administrative process improvements and implement practical solutions.
• Working closely with HR and Payroll, the Site Administration Manager will:
• Coordinate site personnel administration and records.
• Maintain accurate manpower and personnel information.
• Assist with new starter and mobilisation administration.
• Coordinate site documentation requirements for employees and contractors.
• Monitor and maintain employee and contractor information as required.
• Coordinate employee movement and demobilisation documentation.
• Assist with project manpower reports and headcount information.
• Maintain confidentiality of employee and project information.

Skills

Site administration

Team supervision

HR & Payroll liaison

MS Excel

Document control

Education

Grade 12 / Matric

Relevant tertiary qualification in Business Administration or Office Management

Tools

Buildsmart

MS Office

Job description

Stefanutti Stocks Inland is seeking an experienced Site Administration Manager to lead the administration function on a large-scale multi-disciplinary construction project in Gauteng. You will oversee the site administration team, processes, trackers and reporting, ensuring accuracy, confidentiality and audit readiness.

The role requires extensive experience in construction admin, strong Excel skills, and a proven ability to manage deadlines, coordinate with HR, Payroll and project management,