Global Administrative & Scheduling Specialist

Potentiam Ltd; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Potentiam Ltd in South Africa is seeking a Virtual Administrative Assistant to support our client delivery teams with internal administrative tasks, scheduling, and coordination. You will manage data entry and maintain confidential databases, edit client-facing documents, and ensure timely communication with clients and candidates throughout the hiring process.

Based in Cape Town or Gauteng, the role operates during 09:00–18:00 CAT with normal business hours and a focus on reliable, discreet

Qualifications

• Background in administrative support, preferably in professional services.
• Excellent verbal and written English communication.
• Meticulous attention to detail and ability to prioritise and balance tasks.
• Strong interpersonal skills to engage with people at all levels.

Responsibilities

• Provide internal administrative support to global delivery teams.
• Maintain and update the company confidential database with data entry tasks (e.g., parsing from LinkedIn).
• Edit and format client-facing documents (e.g. job specifications and candidate reports).
• Manage interview scheduling throughout the hiring process and communicate with clients and candidates.

Skills

English communication

Attention to detail

Prioritisation

Interpersonal skills

Job description

Potentiam Ltd in South Africa is seeking a Virtual Administrative Assistant to support our client delivery teams with internal administrative tasks, scheduling, and coordination. You will manage data entry and maintain confidential databases, edit client-facing documents, and ensure timely communication with clients and candidates throughout the hiring process.

Based in Cape Town or Gauteng, the role operates during 09:00–18:00 CAT with normal business hours and a focus on reliable, discreet